Deputy Manager, Finance

Job Description

JOB SUMMARY:  A Deputy Finance Manager is responsible for processing and accuracy of accounting transactions, including reconciliations of the accounts and preparation of the required internal and external reports. The position plays a key role in the financial budget/project management. This position participates in the development of the strategic finance at base level and ensures that the administrative procedures and tools are followed and compliant with IMC procedures. By closely working with the Senior Finance Officers and Finance Officer, this position will assist the direct line manager in any additional task required. 

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

•    Supervise and ensure that day-to-day accounting operations and financial managements functions are performing in accordance with internal and external policies and procedures.
•    Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
•    Suggest formats for financial reporting to aid financial statement users to better understanding the contents of the reports for decision-making and strategic planning purposes.
•    Ensure the maintenance of accurate records of financial transactions of the mission.
•    Oversee training of finance staff and provide technical support when needed.
•    Supervision of staff and daily follow up on tasks and duties. 
•    Prepare budget proposals and coordinates with other team members such as program, logistics, HR, M/E. 
•    Analyze monthly pipelines and ensure balances and allocations are matching with the accounting records. Review estimated expenses prepared by the program team and provide input, as needed.
•    Provide recommendations for required budget realignments and amendments.  Ensure that needed budget amendments are communicated with the management and addressed timely. Ensure that monthly pipeline reports are completed and submitted to HQ timely.
•    Follows up on TM1 system entries monthly in collaboration with program team, making sure budgets and budget amendments are duly entered and available in the system. Ensure that Variance analysis is updated, reviewed, and accurate.  
•    Attend internal coordination meetings which are relevant to country activities and projects implementation.
•    Manage preparation of all internal and external financial reports in respect to accounting and contractual requirements. 
•    Manage preparation of audit schedules, facilitate and assist in annual and other project specific audits. Implement audit recommendations and work on resolving audit findings, as applicable. 
•    Respond to any other finance related task requested by country office management and/or HQ offices e.g., International Finance. Ensure that proper report approvals are obtained. 
•    Assist in fiscal year closures preparation of documents, reports, related vouchers for all companies and abiding by the deadlines set by headquarters for each closure.
•    Prepare and oversee annual VAT reimbursement requests and quarterly VAT exemption reporting and ensure that financial reports are submitted to different government bodies, as applicable. 
•    Oversee preparation of weekly and monthly cash flow.  Plans and requests cash disbursements.
•    Ensure that the organization’s financial records and recordkeeping methods follow IMC standards and regulations by reviewing payments and making sure that costs are booked correctly.
•    Contribute to the continuous improvement of financial/ accounting systems, transactional processing, procedures and processes

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily comprehensive.

Job Requirements

MINIMUM QUALIFICATIONS

•    Typically, a 4-year University Degree in Accounting, Finance or Business Administration. Equivalent combination of relevant education and experience may be substituted as appropriate.
•    Typically, 5+ years of relevant and progressive experience working in finance/accounting.
•    Knowledge of varied donor financial regulations such as USAID, DFID, ECHO, UN donors.
•    Knowledge of accounting principles; experience with accepted accounting principles. 
•    Experience working with INGOs preferred. 
•    Demonstrated understanding of and experience using accountability and accounting practices.
•    Experience in working with computerized accounting systems, experience with ERP systems preferred.
•    Must be able to carry out responsibilities independently with minimal technical support from within the organization.
•    Committed to continuous learning; willingness to keep abreast of new developments in the field. 
•    Excellent communication and customer relations skills.
•    Ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.
•    Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for broad representation.
•    Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements.
•    Fluency in English, written and oral is required. Additional ability to read, write and interpret, technical and non-technical in another language may be required according to post position and official country language, such as French and Arabic.

Additional Technical or Language Requirements

Please note, for Lebanon-based roles, we are only able to accept applications from candidates who are eligible to work in Lebanon. Since the position is a national role, we are unable to progress applications that would require sponsorshi

Ethical Conduct at International Medical Corps

As part of a global, humanitarian team dedicated to saving lives, easing suffering, and building self-reliance, International Medical Corps staff are responsible for adhering to our Code of Conduct and Ethics and for knowing and abiding by International Medical Corps policies and standards. All staff play a vital role in preventing violations of our Code of Conduct and Ethics, including conflicts of interest, fraud, corruption, and any kind of exploitation or abuse. International Medical Corps is also committed to providing a safe and healthy work environment free of harassment, bullying, and other misconduct, enabling staff to build and maintain professional, respectful working relationships.International Medical Corps prioritizes safeguarding the populations with whom we work from exploitation, neglect, or abuse of children and adults at risk, and/or any form of trafficking in persons. International Medical Corps is committed to engaging members of crisis-affected communities to participate in meaningful ways in a crisis response, including making informed decisions about the assistance they receive, mitigating potential risks, and holding us accountable for the commitments we make. All staff are expected to support International Medical Corps’ culture of accountability toward our stakeholders, particularly the crisis-affected communities and individuals we serve.As part of International Medical Corps’ commitment to a speak-up culture and as one of the primary ways we collectively hold ourselves accountable for complying with the ethical principles and standards of conduct outlined in the Code of Conduct and Ethics, all staff are required to report suspected or actual misconduct or violations of organizational policies. Our Code of Conduct and Ethics and Whistleblower Policy prohibit any form of retaliation against whistleblowers or individuals who report a concern in good faith. Staff who violate these protections may be subject to disciplinary action, up to and including termination of employment or contractual relationship with International Medical Corps.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.