Logistics Coordinator Assistant

Main Purpose

Assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, in order to ensure a proper logistics management in the capital and providing support to logistic activities in the projects.

Accountabilities

• Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital.
• Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines
• Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
• Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.
• Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately
• Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.
• Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making.

MSF Section/Context Specific Accountabilities

• Managing Track My Stuff inventory platform, ensuring all equipments (IT, Cold chain, HVAC etc…) equipments are enrolled.
• Managing the airport movements departure and arrival.
• Managing the radio operators/head of driver and drivers roster (if applicable)
• Managing the contact list of the mission, making sure it is updated.
• ensuring  the mobile phones handover
• Processing the incoming invoices for the mission/coordination (phone, internet, electricity, generator..)
• Processing the renewal of contracts such as: Taxi, Guards, GPS, vehicle maintenance,
• Following up on the coffee break stock, ordering, inventory…
• Driving authorization for the mission

Requirements

Education: Preferrable Bachelor’s degree in engineering, architecture, environmental health or any other relevant degree. 

Experience: 

• Essential two years of previous experience in similar jobs

• Desirable with MSF or other NGOs, in developing countries

Languages:  Proficiency in Arabic and English languages (B2)

Knowledge: Essential computer literacy (word, excel, internet)

Competencies: 

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3