Finance Officer - Bekaa

Key Responsibilities

1. Budget Monitoring and Control

• Monitor project expenditures against approved budgets and work plans.
• Maintain updated budget tracking tools for assigned projects.
• Support budget utilization monitoring and identify potential over- or under-spending trends.
• Assist in monitoring project burn rates and expenditure forecasts.
• Ensure expenditures are charged to the appropriate projects and budget lines.
• Alert the Finance Coordinator to significant budget variances or financial risks.

2. Financial Analysis and Reporting

• Prepare Budget versus Actual (BVA) reports for assigned projects.
• Analyze project financial performance and provide variance explanations.
• Prepare periodic financial reports and summaries for management review.
• Support preparation of donor financial reports by compiling and reviewing project financial data.
• Assist in preparing financial forecasts and expenditure projections.
• Maintain financial reporting schedules and ensure timely submission of required information.

3. Donor Compliance Monitoring

• Review project expenditures for compliance with donor regulations and grant agreements.
• Verify the eligibility and allowability of project costs.
• Ensure supporting documentation meets donor and organizational requirements.
• Identify potential compliance issues and escalate them to the Finance Coordinator.
• Support implementation of donor-specific financial procedures and requirements.

4. Cost Allocation and Financial Review

• Monitor cost allocations across projects and funding sources.
• Review financial coding and project allocations to ensure accuracy.
• Assist in reviewing procurement-related financial documentation from a budget and compliance perspective.
• Verify availability of budget prior to expenditure commitments when required.
• Support periodic reviews of shared cost allocation methodologies.

5. Project Support and Coordination

• Work closely with program teams to monitor project financial performance.
• Provide financial guidance to project staff on budget utilization and donor compliance requirements.
• Participate in project review meetings and provide financial updates.
• Support project managers in understanding budget status and expenditure trends.
• Coordinate with the Accounting Team to ensure consistency between accounting records and project financial reports.

6. Audit and Compliance Support

• Support internal and external audit processes by providing financial documentation and explanations.
• Assist in responding to audit findings and financial review observations.
• Maintain accurate financial records and supporting documentation for assigned projects.
• Support compliance reviews conducted by donors, auditors, and management.

7. Systems and Process Improvement

• Contribute to the improvement of financial tracking tools and reporting templates.
• Support implementation of financial management procedures and controls.
• Promote accuracy, consistency, and efficiency in financial reporting processes.
• Recommend improvements to project financial monitoring systems.

Other Responsibilities

• Participate in financial planning and coordination meetings.
• Remain informed of donor regulations and organizational financial procedures.
• Support organizational initiatives requiring financial analysis and reporting.
• Perform other finance-related duties as assigned by the Finance Coordinator or Finance Manager.

Job Requirements

Experience

• Minimum of 3 years of experience in finance, budgeting, grant management, or financial reporting.
• Experience working with NGOs, INGOs, or donor-funded projects is highly desirable.
• Experience in budget monitoring and donor financial compliance is preferred.

Education / Certificates

• Bachelor's Degree in Finance, Accounting, Economics, Business Administration, or a related field.
• Professional certifications are considered an advantage.

Skills

• Fluency in Arabic and English, both written and spoken.
• Strong proficiency in Microsoft Excel and financial reporting tools.
• Good understanding of budgeting, financial analysis, and donor compliance requirements.
• Strong analytical and problem-solving skills.
• Excellent organizational and communication abilities.
• Ability to manage multiple priorities and deadlines.

Preferred Experience & Skills

• Experience with institutional donors such as UN agencies, EU, ECHO, BHA, and FCDO.
• Familiarity with grant management and donor reporting processes.
• Experience using ERP and accounting systems.
• Knowledge of cost allocation methodologies.

Key Competencies

• Budget Monitoring and Analysis
• Financial Reporting
• Donor Compliance
• Accountability and Integrity
• Attention to Detail
• Communication and Coordination
• Problem Solving
• Planning and Organization
• Teamwork
• Adaptability and Continuous Improvement