Senior Project Coordinator

JOB TITLE: Senior Project Coordinator

LOCATION: Beirut, Lebanon

ABAAD PURPOSE:

ABAAD aims at achieving gender equality as an essential condition to sustainable social and economic development in the MENA region. ABAAD has a proven record in working in addressing GBV in emergency settings.

JOB PURPOSE:

ABAAD is seeking an experienced and proactive Senior Project Coordinator to manage the planning, implementation and evaluation of GBV prevention and response services project.

REPORTING LINES:

Post holder reports to:  Founder and Director of ABAAD

KEY RESPONSIBILITIES:

• Responsible of the management and implementation of the project activities;
• Responsible of grant management including budget and procurement;
• Prepare work plans, define project objectives, indicators, and required resources (time, budget, and materials);
• Develop and update project implementation schedules to ensure proper sequencing of activities;
• Follow up on field implementation with the Implementation unit for timely and efficient delivery;
• Develop budget spending plans and monitor expenditures in line with approved budgets;
• Monitor and approve project-related costs and ensure efficient use of resources;
• Develop, in close coordination with the MEL team, a MEAL framework including measurable indicators and tools;
• Monitor project progress against plans and indicators and adjust implementation as needed;
• Establish and maintain proper documentation systems, files, and records in line with donor and ABAAD’s requirements;
• Develop forms and tools to document project activities and ensure data accuracy and security;
• Ensure compliance with donor and ABAAD’s procedures (financial, procurement, HR and administrative);
• Establish communication plans and maintain regular coordination with internal teams, partners, and stakeholders;
• Facilitate collaboration and knowledge-sharing among staff and partner organizations;
• Review quality of work regularly to ensure it meets agreed standards;
• Identify risks and develop mitigation plans to address potential challenges or delays;
• Capture learning, document success stories, and contribute to knowledge management initiatives;
• Prepare narrative reports for management and donors in a timely and high-quality manner;
• Monitor cash flow projections and report variances to senior management on a regular basis;
• Manage project funds in line with accounting policies and ensure financial records are accurate and up to date;
• Work closely with the finance department to prepare financial, narrative reports and supporting donor documentation;
• Ensure project deliverables are completed on time, within budget, and at the required quality standards;
• Prepare payment and cash requests as needed;

SKILLS AND COMPETENCE:

• Minimum of five years of experiences (NGO is a must)
• University degree in management, project management, business administration, social sciences or any related discipline, including gender and development;
• Proven track record of working in a similar capacity with the national and/or international NGOs in the region;
• Knowledge of gender and gender equality;
• Experience in field coordination, monitoring and follow up;
• Experience in project management and coordination;
• Highly skilled in report writing in both languages (Arabic and English – French is a plus);
• Excellent oral and written communication skills in English and Arabic including demonstrable ability to work with others and as part of a team;
• Knowledge and skills in computer usage including Microsoft Office: Word, Excel, Power Point;
• Ability to work with others and as part of a team;
• Good organizational skills;
• Demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards;
• Takes responsibility for own work and delegated project/processes (including some leadership);
• Effective member of team and role model; demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards;
• Anticipates problems and regularly provides solutions.

DATA PROTECTION AND RETENTION:

Data Collection: ABAAD will process the information you provide in your application for the purpose of evaluating your suitability for the advertised position. This data may include personal information such as your name, contact details, education, work experience and samples, and other relevant information.

Data Retention: ABAAD will retain your data for a period of up to 7 years following project completion. This retention period may be extended in specific circumstances, such as legal obligations or ongoing disputes. ABAAD may further retain your name and date of application in the organization’s internal supplier log.

Data Security: ABAAD is committed to protecting your personal data. We have implemented appropriate technical and organizational measures to ensure the security of your data.  

Your Rights: You have the right to access, rectify, or erase your personal data, as well as the right to restrict or object to its processing. You may withdraw your application and request the deletion of your data by email. You also have the right to data portability.

Data Sharing: Your data may be shared with relevant third parties, such as background check providers or reference checkers, as necessary for the recruitment process.