Administration/hr Assistant

I.              Administration/Liaison   Ä  Draft/prepare all administrative letters in Area level; Ä  Prepare all Administrative Documents such as internal notes, regulation, memos etc; Ä  Follow & Prepare letters/documents in order to solve all ACTED requirement with governmental offices and NGOs in area level; Ä  Organize meetings with authorities in area level for ACTED Senior management & Area Coordinator; Ä  Follow up of Legal-related issues, in coordination with Capital HR dept. Ä  Ensure compliance of ACTED to legal requirements of the area of intervention; Ä  Management of ACTED premises lease & ensure contract are updated and renewed for each premises; Ä  Manage the guests in GH and set regular follow up/management regarding payment with Finance. Ä  Manage the ACTED office and GH                 II.            Human Resources Management     II. I. National Staff:   Ä  Management of staff in Area Office & Area Sub bases; Ä  Management of public holidays & keeping informed all bases/staff (national/International). Ä  Control & checking attendance sheet of staff and arrangement of monthly (Titanic) report for salary payments; Ä  Ensure all staff (national & international) have comprehensive ToRs; Ä  Follow up of staff appraisal form with relevant department managers; Ä  Management of Award and or disciplinary action to staff as per ACTED HR Manual after approval of Area Coordinator; Ä  Management/Follow up of staff leaves, provide necessary forms for staff, while needed; Ä  Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations Ä  Update and maintain Area office Organization Chart in accordance to the size of program (new staff, new dept. & new projects)