Cashier/compliance Assistant

The Cashier is in charge of the base’s Safe and of all operations related to money. S/He will be responsible of the following tasks: Deal with transfers and exchanges of money Manage the petty cash Follow up on the cash flow (PRATIC) Key responsibilities On a Daily Basis: Ensure that the Finance Department has exchange rates of currency Fill in Vouchers on a regular basis and ensure registration of vouchers in the cashbook Proceed with payments for all items and services approved by the Area coordinator Check the Safe & Cashbook at the end of each day and ensure that the balance matches Deal with Money Exchange, change money for the cashbooks whenever needed and register it Deal with Money Transfer, registration and exchange of voucher reference between Country Office and area Deal with projects Cash for Work on a regular basis to ensure payment of field workers   On a Monthly Basis:   At the end of each month, check the balance in the cashbook and in the safe and release the cash checking statement with the area coordinator Check vouchers quality on a regular basis Check Cashbook & SAGA before closing the accountancy for the month Ensure all advances are cleared for the staff, before paying the salary Completing Cash request procedures in coordination with Logistics and Program in the base and report to the Country Office   General Responsibilities as Compliance Officer:  The Compliance Officer is responsible for the implementation of ACTED’s compliance process in Lebanon  Report functionally to the Country Finance Manager  Work in collaboration with the Regional Audit Team  Independent from all other ACTED department but will interact with all departments and mainly Finance, Logistics, and Administration  Key Responsibilities as Compliance Officer:  Supervise the whole FLAT process: Compile and file all project related financial, logistics, administrative, and program information in the designated project Compliance folder. During this time the FLAT Compliance Officer should ensure that all Compliance folders are duplicated (photocopied) regularly with any arrival of a new document. Follow-up of the Compliance process at base level by ensuring the regular (fortnightly) transfer of the project(s) Compliance documentation to the capital office At the end of the project, ensure the centralization of all Compliance folders at the Capital Office Facilitate the country Compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation; Submit the completed Compliance folder (final version) to the HQ once the Compliance review process has been completed and ensure that the duplicate Compliance folder is securely archived.  Contribute to ACTED compliance and accountability: Provide timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action Facilitate and report compliance of all audit recommendations/action plans under the authority of the Country Director and Country Finance Manager and provide accurate feedback immediately Conduct a monthly market-price survey of the materials/services identified the current country market basket (frequently procured items/services). The data gathered should then be tabulated against the actual prices paid by ACTED in the transactions incurred during that month. The actual pricing should be retrieved from the contracts or payment vouchers filed in the Compliance folders. The FLAT Compliance Officer should ensure that he/she can provide evidence of the source of the market information and then accurately demonstrates the correlation by a reference to the specific transaction (payment voucher references). This table will be part of the Monthly Compliance Report annexes Comply with the Audit Department Code of conduct.  Reporting:   Prepare a Monthly Compliance Report giving as much detail as possible for all existing projects that are ongoing and completed but are yet to be reviewed and submitted to the HQ. The Compliance report is both a narrative report and includes annexes with specific