Finance Assistant

Mission

Under the supervision of the Senior Cash & Finance Officer, the finance Assistant will assist the finance team to perform transparent, true, and as per ACTED procedures all the payments, ensure a good filling and document tracking and assist the finance department in monthly internal reporting (TITANIC) as well as field finance staff in their day-to-day duties.

• FUNCTIONS

• Accounting
• Responsible for Excel cash Book entries according to ACTED standard entry grid.
• Responsible for cross check of allocation as per purchase order.
• Responsible for accounting codes accuracy in cash/bank books and payment vouchers according to ACTED standard entry grid.
• Ensure that all supporting documents are compliant with Acted and donors procedures
• Ensure that all the vouchers exist and are in place at the end of the month based on Saga extract
• Check vouchers’ quality and accuracy on a regular basis

• Cash
• Prepare and review of vetting list for Cash for Work payments based on IDs and data given from program team
• Support in the revision of CFW attendance sheets and database
• Responsible for preparation of weekly and monthly cash counts for Senior Cash & finance officer’s approval (Cash Checking Statement)
• Preparation of cash needs and cash requests on a bi-monthly basis

• Payment procedure
• Responsible in the preparation of the payments related to projects in a timely manner, , with support and review of the Senior Cash and Finance Officer
• Responsible in the preparation and follow up of the monthly payments of: Nahabia, North Insurance, NSSF, MOF, Alfa, Touch, Medco, Total, and Overtime, with support of the Senior Cash and Finance Officer
• Support in paying all the ready payments each Tuesday and Thursday

• Filing
• Responsible for labelling finance vouchers as per ACTED standards
• Responsible for follow up and filling of voucher on monthly basis.
• Scanning and uploading of all fully signed vouchers on a monthly basis.
• Follow-up

Follow-up of the contract registration to the Ministry of Finance and payments

Personal and TECHNICAL SKILLS

• Alignment with organizational values and code of conduct
• Strong Organizational skills
• Ensuring confidentiality, compliance, transparency and accountability
• Effective communication with suppliers, donors, NGOs, and internal team
• Financial background, understanding of accounting mechanisms
• Good excel skills are necessary for analysis and reporting
• Prior use of basic Excel formulas
• Structured and logical mind
• Solution-oriented
• Rigorous
• Detail oriented
• Financial ethics