Finance Officer

I. Background ACTED (Agency for Technical Cooperation and Development) is an international NGO founded in 1993 and headquartered in Paris. ACTED provides relief assistance to victims of conflict and vulnerable populations. Its activities range from emergency relief to development projects. In 2005, ACTED implemented more than 300 projects in 35 countries spread over Africa, Central Asia, Europe, Latin America and the Middle East.  II. Responsibilities General Responsibilities:  The Capital Finance Officer will be accountable for the true and fair accountancy of the Capital Office and the Bases Respect and follow-up the ACTED’s financial procedures; Send/Receive all the required financial documents to/from ACTED Lebanon Bases Ensure an efficient flow of information with the bases. Assist in the Preparation of financial Report for the concerned project(s) according to the deadlines Assist the CFM to have a clear vision of the financial situation Responsible for accountancy procurement documentation Key Responsibilities:  On a daily basis : Allocation of the Expenses: Daily allocation of expenses on “purchase orders” & “vouchers”; Data entry in SAGA: Daily vouchers to be entered in SAGA; Follow-up of Contracts: Update contracts follow-up database in TITANIC, whenever payments or any other changes occur to specific contract(s) Assistance: Assist the Country Finance Manager whenever needed  On a weekly basis: Weekly Expenses Statement: Prepare Expense Statement and present it to the Finance Manager on each Friday  On a monthly basis: Cash Request (Monthly Budgeting): To prepare the monthly budgeting of the capital office for         the coming month and send it to Country Finance manager on the 1st of each month; SAGA (Accountancy of the month):  To send monthly closure of accountancy (Saga) to the       CFM before the 5th of each month; after consolidating the accountancy bases and revising       them. Finance Voucher of month: request all the Finance Vouchers from the Bases, revise them       and the file them in the Finance Department. TITANIC: Prepare Titanic sheets of the Capital office and send them to the CFM before the       10th of each month; On a yearly basis: Vouchers to be sent To HQ; To prepare every six months the finance vouchers and send them to the HQ, after photocopying the vouchers, the invoices and the receipts.   Cost Control : Ensure that all the expenses of the areas are allocated on the available projects Ensure that the running cost of the areas are not exceeding the standard norms Ensure that non allocated resources are not used on any project, unless an approval is given by the CFM;   This position is integrated in ACTED Finance Department under the responsibility of CFM. Thus, she is responsible for all above mentioned terms and will provide reports accordingly.