Head Of Finance

I.              Background on ACTED:   ACTED, the “Agency for Technical Co-operation and Development” is an NGO registered inFrancewith global operations in Central Asia, Europe, Middle-East andAfrica. ACTED has been active inLebanonsince 2006, and is one of the largest NGOs in the country. ACTED operates mainly in the North and South areas ofLebanon.   II.            Assignment:   The FM is responsible for ACTED accounting and financial management in-country. The FM ensures that national legislation is adhered to, and that the country specific standards and rules are applied in the aim of protecting ACTED interests and ensuring efficient use of resources.   III.           Working Relations: Internal -       HQ (departments of Finances / Audit / Reporting) -       Regional Support Office -       Country Director -       Programme Coordinator -       Country Logistician -       Country Administrator -       Area Finance Officers -       Project Managers External (at the area level) -       Donors -       Banks -       National and International partner organisations   IV.          Responsibilities: 1.   Accounting and Financial Management Accountancy Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.; Verify and compile monthly accounts from each base; Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines; Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;      Treasury Open/close bank accounts on the authority of the General Delegate; Oversee the management of bank accounts: follow transfers, check balances, check authorized visas; Supervise the management of safes and cash: available amount, balance checks, security instructions; Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ; Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, checks, cash etc.); Commitment of expenditure Set up and formalize procedures for the commitment of expenditure, conform to ACTED procurement guidelines: collect visas of authorized staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices; Ensure that procedures are adhered to in terms of contracts and payments; Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc); 2.   Budget Management Ensure budget follow-up Develop tables necessary for financial monitoring and for budget follow up within the mission; Analyze gaps between planned budgets and actual expenses; Anticipate financial risks; Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician; Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician; Develop project budgets Develop budgets for project proposals according to project needs and Donor constraints; Draft financial reports (mid-term and final) respecting contractual deadlines; Guarantee the respect of Donor procedures for each financial contract. 3.   Department Follow-up Team leadership Update the organigrammme and ToRs of the finance department according to the mission development; Oversee the team and undertake appraisals of directly supervised colleagues; Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department; Internal Procedures and Information Flows Develop relevant management procedures within the team; Improve information flows within the department and with other departments and projects