HR/Admin Intern

Responsibilities

• Provide support to the Administration Unit in document management system;
• Provide support to the different sections within the Administration Unit such as:

1. Travel: support with regard to reservations, ticketing, request of invoices
2. Assist in ordering stationery and any other kitchen supplies;

• Assist in drafting/preparing administrative letters;
• Assist in Guesthouse Management and follow up;
• Assist in taking phone calls and welcoming guests visiting the Office;
• Register names of visitors coming for meetings;
• Assist in checking attendance sheets and arrangement of monthly payroll report for salary payments;
• Assist in Staff Leave Management /Follow up of staff leaves, provide necessary forms for staff, while needed;
• Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations;
• Assist in managing the presence of International staff in Area GH and communicate with logistic dept. to provide necessary requirements;
• Assist the Admin/HR department with all the required tasks
• Assist in preparation of vacancy announcements;
• Draft employment contract for new staff and collect all information required for contract.
• Assist Admin/HR department in filing documents;
• Create personal folders system for all staff;
• Ensure that the personal folder database have been updated on regular basis;
• Support Country HR Manager/Senior Assistant to search various sources (websites, news papers, education trainings centres) to introduce staff for short terms courses & training;

Learning opportunities for the intern

• General understanding of the work and mission of International Organization,
• Insight and hands-on experience in Admin/HR role in INGOs;
• Becoming more familiar with working in an International Organization and in a multicultural environment