Partnership Officer (Lebanese Nationals Only)

Functions

Support and Guide CSO in implementing all FLAT Compliance Guidelines:

• Prepare needed trainings about ACTED guidelines, grants management and other topics to CSOs in coordination with the compliance manager, work on a creative and interactive content
• Deliver training to CSOs and ensure proper understanding of the policies and procedures
• Train the partnership assistant to deliver trainings to CSOs as needed
• Adapt ACTED templates to fit for the use for CSOs in consultation with the compliance manager
• Follow up on the compliance process at sub grantees level by ensuring regular and proper documentation of the sub grantees expenses
• Support and guide CSOs that receive financial support, to ensure the projects they implement are in line with all guidelines and ensure CSOs understand ATED and donor’s requirements for each specific sub-grant through training and coaching
• Ensure day-to-day mentorship of CSO partner, and meeting regularly with each based on an agreed upon schedule.
• Coaches and mentors the CSO to put in place financial/administrative/governance policies and processes that are lacking as per the GOCA/due diligence, including providing templates and guidance notes
• Provide timely quality control on the sub-grantees documentation, creating needed checklist and maintaining appropriate level of follow up to ensure improvement
• Ensure that the reporting guidelines, formats, and deadlines for each sub-grant is communicated clearly
• Maintain sub grantees files and records and ensure proper filing and archiving of sub grantees documentation
• Ensure proper transfer of sub grantees supporting documents to the finance department
• Deliver needed trainings for the CSOs about ACTED guidelines, transparency and any related matters as needed

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  Reporting

• Prepare monthly reports detailing the review progress for each CSO, and any challenges faced
• Follow up on the partnership assistant’s reports and ensure timely follow up and reporting of the full CSOs situation to the compliance manager