Archivist Assistant

ACF, an International NGO operating in Lebanon since 2006, is looking for an Archivist Assistant. ACF offers a competitive salary package, a respectful and motivating working environment, trainings and promotion opportunities and is committed to core humanitarian values. Please visit : http://www.actioncontrelafaim.org/en for more information on the organisation. ACF is commited to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people. ACF never asks applicants to pay anything during the recruitment process. It is entirely free. GENERAL RESPONSIBILITIES Based in Beirut, the Archivist is in charge of ensuring the respect of the Archiving Policy,  scanning and archiving all project documentation. The position entails a flexible working place during periods of high workload related to one of the bases, with travels to Bekaa and the South. KNOWLEDGE, SKILLS,EXPERIENCE AND CAPABILITIES Previous experience in similar position a plus Computer skills (Microsoft Office) Fluency in English and Arabic. Initiative Strong communication skills Availability/learning capacity Ability to work in a team, interpersonal qualities and diplomacy Flexible with respect to job priority DETAILED OBJECTIVES AND TASKS Objective 1 : To ensure that all supporting documents are well archived and organized on a monthly basis On a monthly basis, the Archivist is responsible to conduct audits in each base to ensure the respect of the archiving policy Notify his/her line manager in case of any missing document or not matching the requirement as per ACF Lebanon Archiving Policy Inform his/her line manager if documents are ineligible or suspicious. Objective 2 : To gather and scan all finalized project donor-documentation After final report submission informed by Grants Writer to the Archivist, contact Technical team, Logistics, Finance and HR in order to launch archiving for the finalized project Understand the specificities of each Project: how it was implemented, what is the documentation related to each activity, what is the filing system used in the project Revise compliance to donor guidelines and internal procedures of each piece of document before scanning Scan as per ACF Lebanon Archiving Policy all documentation from Technical Department, Logistics and Finance, respecting the standard organizational method defined in the policy Gather all original documents in one box as per ACF Liban Archiving Policy, properly labelled, sent to Capital Office in Beirut Make 3 CDs of projects: 1 to HQ, 1 to Capital Office, 1 to the Base Objective 3: Security and more Respect of ACF Charter and internal rule Be committed to participate to any related work as requested by line managers Respect the security rules specified in the mission and base security plan and perform the security management tasks that can be assigned in its protocols. Communicate to the security managers of the working location any security related information or noncompliance with the security plan.