Finance Manager (Beirut)

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation. 

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.

Under the supervision of the Head of Base, the Finance Manager is responsible for the overall financial in the base of Beirut and provides support to the functioning of the base and programs; in accordance with AAH’s rules and regulations. The objectives are the follows:

• To ensure that ACF Financial Procedures are put into operation efficiently. 
• Manage the base’s Cash and Bank books, advance cash, and respective documents. 
• Provide support to technical team and other departments on the budget follow up.
• Ensure correct archiving procedures are followed and adhered to for all financial documentation.
• Manage a small team to deliver high quality results, accurate forecasting, accurate accountancy, and transparent and effective financial management.
• Support the emergency interventions of the organization.
• Support any activity that helps reach our humanitarian goals.
• Promote gender equality within the humanitarian and/or development work.

Objective 1: To ensure an appropriate cash management of the base (20%)

• Manage the Base Cash Books and Bank Books for each currency used. Supervise the Base Accountant and Admin Assistant in daily cash box management, carry out cash counts, and verify monthly bank reconciliations.
• Monitor prompt and appropriate liquidation of Cash Advances using the Treasury Advance Books from base personnel, counterparts, partners, and other related parties.
• Ensure invoice information meets AAH and legal standards, check adherence to donor guidelines, and confirm purchase validation.
• Monitor bank balances to ensure sufficient funds are available based on program needs, following Cash Management policy and ensuring timely treasury requests to capital.
• Monitor the cash unit request per project and ensure sufficient funds are available for project response.

Objective 2: To ensure that all transactions are completely and accurately recorded in the accounting system and respect AAH and country procedures (25%)

• Consolidate monthly accountancy books and import them into AGRESSO system software, validate entries, monitor cash unit, and close accountancy by the 5th of the following month.
• Verify all Class 4 accounts and follow up on pending transactions (advances, deposits, pre-paid charges, VAT/NRT payments, etc.).
• Send reconciliations, bank statements, and signed cash counts to the coordination office regularly.
• Manage and properly archive proof of expenditures (invoice codification, allocations, stamps, filing).

Objective 3: To ensure proper budget management of the base (30%)

• Follow up monthly expenditures of the base in coordination with the Logistics Department.
• Check invoices/receipts against internal order forms for amount and item descriptions.
• Apply appropriate codification on all invoices (contract, budget lines, accounting codes).
• Follow up the coverage plan for the base in coordination with the Finance Coordinator.
• Support budgeting for new proposals or non-cost extensions in line with the base’s cost coverage plan and departmental needs.
• Follow up project expenditures in coordination with the Head of Base and Program Managers through budget follow-up meetings.
• Consolidate project forecasts for the upcoming months.
• Analyze under/over expenditures and suggest solutions to the Head of Base, implementing them with Logistics and Program Teams.
• Take responsibility for any misallocations or incorrectly registered expenses in the budgets.
• Conduct all work transparently, ensuring processes are tracked, logged, and supported by documentation.
• Prepare monthly treasury requests for base petty cash and HQ payments.
• Ensure payments managed by the coordination team are properly prepared, submitted to the logistics team, and followed up for registration and payment.
• Prepare the Annual Base Budget.

Objective 4: To ensure additional support on Compliance and Administrative matters (15%)

• Explain administrative procedures and processes to new staff, both local and international.
• Maintain confidentiality of all Action Against Hunger records and information gathered during employment.
• Travel to the field or other locations if requested, including for supplier payments.
• Prepare, follow up, and file all documents related to contracts (amendments, renewals, terminations, payments).
• Support the Head of Base in necessary tasks.
• Report regularly to the Head of Base and attend coordination meetings.
• Plan and organize the financial department for internal or external audits.

Objective 5: Security (5%)

• Respect the security rules specified in the mission and base security plan, ensure team compliance, and perform assigned security management tasks.
• Communicate any security-related information or noncompliance with the security plan to the security managers of the working location.

Objective 6: Support humanitarian activities of Action Against Hunger (5%)

• Support emergency interventions of the organization as per the employee’s abilities.
• Support any activity that contributes to achieving humanitarian goals, as per the employee’s abilities.
• Promote gender equality within humanitarian and/or development work.

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.