Fleet/ Equipments Officer

The Fleet/equipment officer is expected to have a good overall knowledge of the project activities. The position involves flexibility and initiative to solve problems in a cost-effective and efficient way.   As a member of ACF-L staff the Fleet/Equipment officer is expected to respect all working rules and regulations as set out in the ACF-Lebanon internal regulation.     Objective 1: Manage the base’s Fleet: Manage the fleet of vehicles: -       Organize the daily and weekly movement planning; -       Supervise the drivers, and report any problem to the Base Logistician -       Control and justify vehicle monthly  cost, through regular checks of log books; -       Monitor closely the maintenance  planning of the mission fleet; -       Manage the administrative issues for mission fleet (rental contracts, insurance, and other documents).   Participate in the administrative and financial management of the base: -       Manage the administrative organisation of fleet department through a rigorous filing to make sure date is capitalized efficiently; -       Prepare a monthly provisional budget (expense forecast) before the 25th of each month for fleet; -       Participate to new budget elaboration if needed. -       Manage the Transportation of goods in and out -       Manage the archiving of the fleet documents    Objective 2: Management of Base’s Equipment: Manage the equipment and means of communication: -       Keep the Base Equipment list up to date -       Supervise allocation and use of equipment; -       Manage and update equipment list and codifications; -       Ensure installation, maintenance et repairs of the equipment (including computers, printers and photocopy machine as needed); -       Check that antivirus is updated -        The monthly backups are made for all computers. -       Manage the archiving of Equipment documents   Renovation and maintenance: -       Supervise the renovation and maintenance of structures needed for the functioning of the base (programmes, offices, house, warehouse).   Reports: -       Report the monthly vehicles cost , equipment list and activities report to the base logistician;   Other tasks: -       Supervise office and expat house maintenance services when needed. -       Any other work duties assigned by Base logistician.       Objective 3 Supervise the team: Activities: -          Draw up a work plan; -          Train the mission drivers -          Participate in the Mission Training Plan design and implementation for the Logistics department; -          Carry out appraisal interview for the drivers -          Provide technical support to the team if necessary.   Other Issue: -          Respect of ACF Charter and internal rule -          Be committed to participate to any other work in order to achieved the project goal -    This job description is not exhaustive and may be changed      Or amended by the mission management when necessary,      According to the base needs.