Logistics Assistant / Driver - Tyre

The Logistic Assistant/Driver is responsible for the transportation of people and equipment, ensuring that the assigned vehicle is maintained in a good condition, as well being responsible for ensuring that stock management is maintained at all times and up to date.

Objective 1: Driving (35%)

• Safely driving the assigned vehicle and transporting passengers and materials as per the movement plan.
• Ensuring the assigned vehicle is in a good condition and equipped as per ACF requirements. 
• Driving assigned vehicle according to the weekly planning respecting LSOP and the country’s circulation rules.
• Responsible for weekly fuelling and routine daily maintenance check of the assigned vehicle (battery, radiator, tyres etc).
• Reporting any accidents and/or damage to assigned vehicles to the fleet manager immediately.
• Completing the vehicle logbook (fuel / spare parts / maintenance) and summarizing monthly totals in the vehicle logbook.
• Keeping the assigned vehicle clean on a weekly basis (exterior and interior).
• Assisting with loading and unloading of vehicles and assisting technical staff in the field.
• Monitoring the maintenance and fuel consumption of the assigned vehicle; ensuring assigned car has enough fuel to carry out daily movements.

Objective 2: Ensure management of the base’s stocks (30%)

• Guarantee that all procedures and instructions of stock management are followed.
• Ensure the follow-up of stock and pay particular attention to use-by / expiry dates of food and medicine.
• Draw up a monthly inventory.
• Keep all documents related to stock management up to date.
• Produce the monthly stock follow up for all stock of the base.
• Check minimum stock balances when updating stock cards and report anticipated shortages to the Log Manager.
• Make sure that the physical stock matches with the Bin Cards, Stock Cards and Stock follow up.
• Identify the most used items and prevent shortage thereof.
• Keep the stock within the storage areas organized, with clearly identified areas for each department, downloading area and preparation area.

Objective 3: Ensure the quality of the storage conditions (20%)

• Check daily that the store is clean and ensure that it is regularly disinfected and ventilated.
• Check the temperature and humidity of the store using the humidity/temperature detector, and track / record the readings accordingly.
• Check the sanitary conditions of new products (absence of parasites).
• Remove any infected / damaged / unacceptable products and inform the Log Manager accordingly.
• Report any quality problems to the Log Manager.
• Follow up and ensure correct temperature and humidity levels are maintained for all the stock.
• Make sure repellent items are available in the stock.
• Produce loss reports for all broken or damage items.
• Maintain close control of the quality of all items received and validated for each delivery.

Objective 4: Manage shipments (10%)

• Examine the deliveries with regard to quantity, quality and documentation.
• Complete the various dispatch documents.
• Ensure safe loading and downloading into/from transportation vehicles.
• Make sure all documents are duly filled and signed when transmitted to the carrier.
• Check if all parcels are well made to protect the items during transportation.
• Inform consignees in advance of the shipment and the size thereof.
• Always have the means/manpower needed for the shipments and good warehousing.

Objective 4: Other support (5%)

• Archiving the Hard copies in an organized manner, as per the ACF archiving policy.
• Make sure the archiving system for stock management documents is clear, scanned and uploaded on SharePoint.

Objective 5: Security

• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan.

Objective 6: Support humanitarian activities of Action Against Hunger

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Training/ Education:

High School certificate with professional experience in logistic/clerical work. University degree preferred on Business Administration, Logistics, Industrial Engineering or related

Technical specific knowledge:

Holding a valid driving license, Basic mechanical knowledge about vehicles, warehouse keeping, basic IT knowledge.

Previous experience:

• 2 years working as driver and/or warehousing.
• Working in humanitarian sector is an asset

Humanitarian sector knowledge:

Is an asset

Languages:

English & Arabic compulsory (written and verbal), French an asset.

IT and specific systems:

Knowledge of Microsoft Windows environment, intermediate Excel level required, Intermediate Microsoft word and PowerPoint, Outlook desirable