Logistics Manager

In Lebanon, the Syrian crisis continues to generate political, social and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities. 

The logistic manager is overall responsible for all logistics activities in the base (procurement, fleet, warehousing, equipment premises) and actively contributes to the security management (analysis and operational implementation).

Objective 1: Provide leadership in the area of activity (5%)

Monitoring and analyzing logistical indicators in his/her zone

Assessment of the logistical capacities of his/her zone

Support to Program Managers in the assessment of their needs

Optimizing the logistics response for his/her zone by analyzing indicators, making recommendations and providing information updates

Maintaining updates of the logistics capacity in his/her zone and planning accordingly

Making available all logistical information needed for the elaboration of projects, training and monitoring Program Managers

Objective 2: Implement and ensure the performance of the supply chain (30%)

Ensuring conformity with ACF procedures at each stage of the supply chain

Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock) throughout his/her zone

Advice, information and alerts on the processing of requests to the requesters

Comprehensive knowledge of the market in his/her zone

Timely and high-quality reporting on his/her area of activity

Ensure a proper Archiving inside logistic department following AAH policies and procedures 

Support in the preparation of the auditing 

Putting in place ACF logistical procedures and training and supervising both clients and suppliers in the application of these procedures

Contributing to the Project Procurement Plan at the launch of new projects

Monitoring the Supply Plan

Establishing the Treasury Forecast

Receiving and approving the Procurement Requests and updating the Procurement Follow-Up

Putting in place and arranging for purchases in a timely manner and in accordance with the AAH procedures applying to each purchase (goods, tasks, services, premises)

Negotiation and selection of suppliers

Controlling deliveries to bases and programs

Control stock management (storage conditions, reporting, expiry dates) and stock movements

Collecting data on the market and local suppliers

Objective 3: Implement and ensure the performance of fleet & facilities management (15%)

Safety of the working and living environment

Provision and maintenance of logistical equipment

Security of logistical equipment, training and assistance to users

Supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment

Provision of water and energy supplies to all buildings required for the functioning of the base and the living environment

Timely and high-quality reporting on his/her area of activity

Undertaking or supervising the installation, maintenance and repair of logistical equipment

Supervising the equipment list at the base

Assessing the needs for logistical equipment and ensuring proportional allocation

Supervising an inventory and reporting on the state of repairs of property on arrival and departure

Supervision of the energy sources and vehicle fleet management: maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)

Supervision of security guards and drivers

Objective 4: Implement and ensure the performance of information and communication technology and network management (10%)

The setting up and efficient operation of the means of communication (voice and data) in accordance with ACF standards

The security of both equipment and its users

Training and support to users

Rationalization of the costs of equipment utilization

Assistance to the Logistic Coordinator in the strategic choice of equipment

Undertaking or supervising the installation, maintenance and repair of equipment

Maintaining the equipment list

Assessing the needs for equipment and ensuring proportional allocation

Putting in place rules for the use of equipment and ensuring they are observed

Objective 5: Contribute to security management: Security (15%)

Working with the Head of Base/operational coordinator on the definition of a local security plan

Putting in place security guidelines for the base and ensuring they are properly applied

Putting in place security briefing and training of ACF teams

Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the Head of Base/operational coordinator

Writing of the local security plan and transmitting to Field Coordinator for validation

Monitoring the application of security procedures, issuing reminders and alerting the Head of Base/operational coordinator as and when necessary

Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.

Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 6:  Setting in place and following up collaboration and coordination in logistics with the mission's partners (10%)

Analysing the risks in logistical matters and formulating recommendations concerning the selection of partners

Implementing and monitoring the modes of logistics management in the framework of joint projects

Establishing with the partner the logistical aspects of partnership conventions and agreements

Ensuring that the undertakings of AAH and its partners on logistics matters are respected

playing a role in consolidating the capacities of partners where a need is identified

At base level, taking full advantage of all innovative practices in the management of partnerships

Objective 7: Manage the Logistics team in the base (15%)

Day-to-day management of his/her team (guidance, follow-up, motivation)

Evaluating the performance and developing the skills of his/her team members

Defining the Human Resources needs in his/her area of activity and producing the organisational chart of his/her team

Taking part in the recruitment of his/her teams

Organising and leading team meetings

Working out and monitoring individual action plans for team members

Managing planning operations, task sharing and coordination of work

Providing for evaluation interviews for team members

Providing technical support to the teams

Identifying the training needs of team members

Devising, organising and leading training sessions

Managing difficulties in the team

Objective 8: Support humanitarian activities of Action Against Hunger

Support the emergency interventions of the organization as per the employee’s abilities.

Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.

Promote gender equality within the humanitarian and/or development work

Objective 9: Gender & Safeguarding (cross-cutting)

Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.

Knowledge and compliance with safeguarding policy

Promote gender equality within the humanitarian and/or development work

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.