Office Assistant And Driver

The office Assistant is expected to be flexible and polyvalent with communication skills. The position requires initiative to solve problems in a cost-effective and efficient way.   As a member of ACF-L staff the Office Assistant is expected to respect all working rules and regulations as set out in the ACF-Lebanon internal regulation.   Objective 1: Assist in Managing the coordination’s office logistics and administration daily activities: -            Deliver and collect logistic and administrative documents -            Receive Materials Load/Unload -            Ensure good maintenance of the office -       Purchase all Stationary and office supplies respecting procedures -            Fleet management follow up and organize movements   Objective 2: Driving ACF  cars -            Assist with loading and unloading of vehicles -            Responsible for weekly fuelling and routine daily maintenance of the vehicles (battery, radiator, tyres ….) -            Responsible for regular routine checking of vehicle (daily / weekly) and reporting to the logistic manager -            Completing vehicle log book (fuel / spare parts / maintenance) and summarizing monthly totals in vehicle log book -            Keep ACF-L vehicles clean -            Report accidents or damage to vehicles to the Logistic manager and Logistic Coordinator -            Report incident related to the security to logistic coordinator -            Drive ACF Vehicle respecting ACF rules. -            Fill the log-Book   Objective 3:maintenance of houses: -       Fuel follow up -       Electricity consumption follow up -       Water supply in each premise -       Small maintenance -       Follow up with owner for necessary repairs -       Purchase of necessary supplies for the house respecting procedures   Other tasks: -       Propose solutions for improvement   Required skills: Good organizer – Diplomacy – knowledge in procurement – technical competencies - Computer Skills - Team spirit - Good communication skills - Planning and coordination ability –good in Arabic and English (spoken & written) – Flexibility – polyvalent