Administrative Assistant

Responsibilities and Duties:

The incumbent will work under the direct supervision of the Financial and Administrative Manager to perform the following tasks and duties:

Administration:

●      Maintain the reception desk at the office and answer general phone calls

●      Be responsible for the office inventory

●      Maintain general administration files

●      Respond to administrative requests from other members of the work team

●      Generate emails, reports and memos as needed

●      Schedule appointments and meetings as needed

●      Take meeting minutes and generate reports as needed

●      Provide general support to visitors

●      Maintain contact lists

●      Draft contracts as needed

 Logistics:

●       Make travel, transportation and accommodation arrangements

●       Be responsible for office maintenance and utilities

●       Be responsible for office supplies

Human Resources:

●       Keep updated employee files

●       Maintain leave register

●      Handle all HR operations such as entering data into the HR database and personal files and keeping them up-to-date in order to facilitate HR processes management.

●      Follow up on the related clerical aspects of vacancies and employment such as personnel request forms, posting job ads, and calling candidates for job interviews

●      Prepare job offers and personnel contracts

Requirements:

●       University degree in Management, Administration, Business or a related academic field, or equivalent

●       Legal residence in Lebanon and based in Beirut

●       Minimum 2 years of work experience in the management field.

●       Proficient in all MS Office software

●       Excellent English and Arabic language skills

●       Excellent time management skills and ability to multitask and prioritize work

●       Ability to work with a diverse team and under tight deadlines