Finance and Hr Officer Vacancy

JOB DESCRIPTION_ FINANCE & HR OFFICER

Location: Sin el Fil

Reports To: Chief Accountant / Finance & HR Manager

Position Type: Full-time

Salary Range: 900$ to 1,000$

Overview:

The Finance & HR Officer supports the effective management of the organization’s financial and human resources functions. This role involves maintaining accurate financial records, processing payroll, assisting with budgeting, and ensuring compliance with financial and labor regulations. The officer also contributes to HR processes such as recruitment, onboarding, and employee record management, while supporting overall operational and strategic goals.

Key Responsibilities:

1. Human Resources Responsibilities:

• Recruitment & Onboarding:
  • Support the recruitment process by coordinating job postings, screening applications, scheduling interviews, and communicating with candidates.
  •  Prepare job offers and employment contracts, and ensure timely completion of all required hiring documentation.
  •  Assist in organizing and facilitating onboarding sessions for new employees.
• Compliance & Record-Keeping:
  • Maintain employee records, including personal details, contracts, benefits, and performance evaluations.
  • Ensure compliance with local labor laws , donors requirement and organizational policies.

2. Finance Responsibilities:

• Financial Transactions & Record-Keeping

• Prepare and process payments in a timely and accurate manner, ensuring all required documentation and approvals are in place.
  • Maintain accurate financial records, including payment vouchers, receipts, and supporting documents in compliance with internal controls and donor requirements.
  • Assist in tracking expenses and monitoring budgets to support financial reporting.

• Reconciliations:

• Perform bank, cash and projects reconciliations.

• Payroll & Benefits:
  • Compile and prepare the detailed monthly gross salary breakdown for each employee per project.
• Budget & Financial Reporting:
  • Assist in budget reports preparations.
  • Monitor actual expenses against the budget and provide variance analysis.
  • Prepare and manage supporting documentation for all payments including HR-related payments such as timesheets, gross salary sheet, payslips, and other relevant records.
• Audit & Compliance:
  • Assist in preparing for internal and external audits by providing necessary documentation and reports.
  • Ensure compliance with financial regulations and organizational policies.
• Other duties:
  • Perform additional tasks and responsibilities as assigned by the Finance Manager

Qualifications:

• Education:
  • Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Experience:
  • 2 to 3 years of experience in HR and finance roles, preferably within an NGO or similar organization.
• Skills:
  • Strong understanding of HR practices, labor laws, and financial management principles.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and financial/accounting software.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive information with discretion.
  • Strong organizational skills and attention to detail.

Working Conditions:

• Office-based with occasional travel for meetings or training sessions.
• Standard working hours with some flexibility required during peak periods.