Executive Secretary

The qualified person is responsible for providing secretarial and administrative support in order to ensure that services are provided in an effective and efficient manner. The incumbent's main responsibilities include: Arranging and confirming tasks Receiving, directing and relaying apointments English report writing Maintaing filing/archiving system Assisting in the preparation of meetings and trainings Drafting minutes of meetings Maintaining databases Directing the beneficiaries to the appropriate staff member Maintaing confidentiality Receiving and screening visitors Maintaining office supplies inventory Determining needs and ordering office supplies, equipment, repair and maintenance services Follow-up on projects tasks, milestones and other project related work Performing other tasks as required by the PMO or the General Manager