Basic Literacy & Numeracy Program - Subject Coordinators - Call for Applicants

This project aims to provide basic numeracy and literacy courses to 300 girls and boys aged between 10 and 14 years to prepare them for entry in the ALP programming in 2018. Interventions will take place in the area of Tripoli and entails food, minimum transportation where required, learning materials, referral for psycho-social support or other support services as well as engagement with parents on the roles and responsibilities under their “Duty of Care”.

The program is funded by UNICEF and is implemented under the direct supervision of the Ministry of Education and Higher Education.

Who are we impacting?

• 300 girls and boys aged 10-14 years
• 19 teachers

 

I. WORK SCOPE

As part of the program, Al-Fayhaa is currently seeking contractual subject coordinators to partake in the program as per the following requirements:

1.  Job Titles

1 Subject Coordinator – Languages (Ref: 2.1.4.b.2.3-LN)

1 Subject Coordinator - Math (Ref: 2.1.4.b.2.3-MT)

 

2.  Services to be provided

The services required by Al-Fayhaa are detailed as follows:

• Providing training to teachers in the subject area on the BLN approach.
• Supervising the teachers of the subject in terms of delivery of teaching material, general attitude in class and behavior with students.
• Monitoring the weekly planning of teachers.
• Providing evaluative feedback on the effectiveness of teaching strategies for further improvement.
• Liaising with Al-Fayhaa over matters of advice, resources, methods and planning involved in the teaching of the subject.
• Assisting, when necessary, in presenting information to external parties about the program.
• Arranging, when needed, support for teachers in their classroom.
• Attend training sessions related to the unified approach organized by UNICEF or any other implementing partner.

 

3.  Contract Type

Limited Contract – Part-Time

4.  Reporting & Hierarchy

Contracted coordinators will report directly to the Project Manager of the program and indirectly to the General Manager of Al-Fayhaa.

5.  Facilities to be provided by Al-Fayhaa Association

Al-Fayhaa will provide the working space for the coordinators in addition to all the required needs to fulfill their duties.

6.  Financial Compensation

As a reward for their services, coordinators will be paid a monthly compensation of 1000 U.S.D.

This monthly financial compensation is directly related to the number of working hours executed by the coordinator as reflected in the timesheet that will be provided by Al-Fayhaa’s financial department and as per the contract that will be signed with the successful applicant.

The timesheet will be used as a reference to complete due payment. Failure to submit timesheets may result in payment deduction or delays.

 

II. LOGISTICS AND TIMING

1. Location

1.1  Primary Location

Primary activity location is Al-Fayhaa Association main headquarters located in:

City Complex – 1st Floor – Riad El Solh Road

P.O. Box 1327 – Tripoli, Lebanon

 

1.2  Center Visits

Due to the nature of their duties, coordinators are expected to conduct several monitoring and supervision visits to Al-Fayhaa’s BLN centers located in Tripoli. The schedule of visits must be agreed upon with the project manager ahead of time and communicated properly with Al-Fayhaa management.

1.3  Trainings

It is expected that several trainings organized by UNICEF to coordinators. The aim of these trainings is to equip them with knowledge about the BLN approach and build their facilitation skills.

As such, it is expected that the selected coordinators attend trainings. No additional financial compensation will be provided for attending these trainings as it is considered an essential part of their job description.

The location of these trainings is not determined yet. From past experience, it is expected that these trainings take place in Beirut.

1.4  Transportation

Transportation to and from BLN centers and any other venue such as training location will be provided by Al-Fayhaa’s driver.

 

2. Start date & period of implementation

The intended start date is immediate and the period of implementation of the contract will be twelve (12) months from the contract signature date. Period may be extended depending on the extension of the program and / or provision of additional funding.

 

III.  REQUIREMENTS

Hired contractors must comply with the following requirements:

1.   Professional Qualifications

• At least 3 years of professional experience in the teaching of the related subject.
• Experience in modern teaching methods.
• Experience in children psychology.
• Previous experience in teaching BLN or similar courses.

 

2.   Educational Qualifications

• Bachelor degree in the area subject. Master degree is a plus.
• Teaching Diploma.

 

3.  Core Skills

• Spoken and written fluency in English, French & Arabic.
• Excellent writing skills especially reports.
• Leadership skills are a must.
• Facilitation skills.
• Excellent interpersonal and networking skills.
• Proficiency in Microsoft Office, especially Microsoft Word & Excel.
• Strong oral and written communications skills.
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Strong organizational skills and attention-to-detail.
• Knowledge of contextual diversity of various areas of Tripoli, Lebanon.

4.  Working Days

Performance of the contract (and therefore payment) is based solely on working days. The subject coordinator will only be paid for days actually worked on the basis of the fee rate mentioned in section 6 of the work scope.

Number of working days will be agreed upon during the personal interview and stipulated in the contract that will be developed.

The subject coordinator is not entitled to any paid leaves.

5.  Conflicts of Interest

All experts must be independent and free from conflicts of interest in the responsibilities they take on. 

6.  Equipment

No equipment is to be purchased on behalf of Al-Fayhaa as part of this service contract or transferred to Al-Fayhaa at the end of this contract. Any equipment related to the successful execution of the services must be communicated to Al-Fayhaa’s procurement department and purchased as per its implanted procurement policy.

7.  Incidental expenditure

Under these Terms of Reference, Al-Fayhaa does not justify any incidental expenditure. It reserves the right to reject payment of any incurred expense of the subject coordinator if it is not approved by Al-Fayhaa’s General Manager.

8. Reports

 8.1  Monthly Reports 

Every coordinator must present monthly reports about the tasks that they have performed. The report is to be forwarded to the Procurement Manager who will, in turn, verify the validity of the content with the Project Manager and communicate the findings with the finance department in order to process the required payments. Failure to submit these reports will result in payment delays. 

8.2  Final Report

In addition to the monthly report, every coordinator is required to submit a final report at the end of the period of implementation of the tasks. The draft final report must be submitted at least 10 working days before the end of the period of implementation of the tasks. This final report is crucial for the processing of the final payment.

8.3  Timesheet

At the end of every month, the coordinator is to submit in parallel to their monthly report their timesheet to the Procurement Manager who will verify the recorded working hours against the monthly report and forward them to the Financial Department who will process the payments accordingly.

Note that any payments cannot be issued if the related timesheet is not shared with the procurement department in due time.