Procurement Manager

Job Purpose

Under the overall guidance of the Chief Operation Officer, the incumbent of this post will be responsible for developing and implementing overall procurement strategies and activities for FA. This involves planning, coordination, implementation, monitoring and control, and guidance to staff in the procurement unit. The incumbent of this post will also ensure the timely and cost-effective delivery of goods and services for all customers.

Major Responsibilities:

• Develops and maintains the strategic role of procurement in the provision of cost-effective and efficient supply and service solutions that contribute to the achievement of the broader section, division, and organizational objectives.
• Acts as principal adviser on procurement to units within FA
• Develops tools and guidelines to organize procurement activities.
• Ensures that risk assessments are undertaken as needed particularly for large value procurement in consultation with the Chief Operation Officer.
• Secures compliance with Financial Rules & Regulations, General Terms & Conditions, and Auditor's recommendations/observations in all procurement activities.
• Is responsible for final clearance of all Invitations to Bid, Requests for Proposal, Contracts, and Long Term Agreements (LTAs) related to contracting for goods and services.
• Directs negotiations with suppliers on major contracts.
• Is responsible for the development and implementation of the procurement division’s work plan.
• Analyses procurement-related work processes, systems, and contract arrangements to continuously simplify, improve efficiency and reduce complexity.
• Develops and maintains appropriate supplier performance management system, including processes and controls to ensure that records are kept updated, results of supplier performance evaluations are monitored and information is used to continuously improve sourcing and supplier relationship management.
• Responsible for long-term commercial relationships with LTA suppliers ensuring that prices and rates are adhered to, remaining competitive over the lifetime of the contract and that suppliers achieve a high level of invoicing accuracy.

Job Requirements:

Academic Qualification and Professional Experience

• Bachelor’s degree in Business or other equivalent level, with a minimum of three years of relevant experience, at the national and international levels, in supply, logistics, procurement, purchasing, contracting, and/or other related technical fields is required.
• Or, a Master of Business Administration, with two years of relevant experience
• Previous experience in a supervisory/managerial post is required.
• Experience in report writing.

Skills

• Spoken and written fluency in English and Arabic. (French is a plus)
• Excellent writing skills.
• Highly organized.
• Capacity to work (Ability to manage) teams and have (the flexibility to adjust short term change quickly and calmly) to take on new tasks.
• Excellent interpersonal and networking skills.
• Excellent negotiation and persuasion skills.
• Proficiency in Microsoft Office, especially Microsoft Word and Excel.
• Dynamic leader with creative problem-solving skills, particularly in challenging situations.
• Strong oral and written communications skills.

Others

• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Strong organizational skills and attention to detail.
• Knowledge of contextual diversity of various areas of North, Lebanon.