Provision of Winter Jackets and / or Carpets - Evaluation-0011

Winter Jackets and Carpets Tender

Tender Reference: AICA/ITB/2025/WJ/CA/2025/10/001

The Alawite Islamic Charity Association (AICA), in partnership with Catholic Relief Services (CRS), is launching this Invitation to Bid (ITB) under the CRS Winterization Project 2025 for the provision and delivery of Winter Jackets and/or Carpets in accordance with the specifications and requirements outlined below.

Required Items and Specifications

Lot 1: Winter Jackets

Material: Cordura 300D polyester, 3-layer (softshell outer, nylon middle, fleece inner – 240g/m)
Features: Waterproof, windproof, adjustable hood with laces, 7 zippered pockets (5 front + 2 back), elastic wrists and bottom
Temperature Protection: Suitable for cold weather down to -5°C
Condition: 100% brand new, individually packed
Sizing: Male & Female (S, M, L)
Lot 2: Carpets

Material: Polypropylene (PP)
Weight: Minimum 1050 g/m²
Finish: Folded stitched hems with 40 mm binding tape, 4 sides trimmed
Yarn Specs: 600 dtex, 72 trilobal filaments, 1.8–3 gr/dtex strength
Design: Assorted neutral colors
Condition: 100% brand new
Delivery Conditions

Delivery Location: AICA Warehouse – Tripoli, Lebanon
Delivery Deadline: Within two (2) weeks of Purchase Order issuance
Inspection: All goods will be inspected by AICA staff before final acceptance.
Replacement: Defective items must be replaced within seven (7) days of delivery.
Delivery Costs: Must be fully included in the quotation.
Submission Method

All offers must be submitted exclusively through the AICA Odoo Tender Portal before the submission deadline.

Each bidder must upload:

Technical Offer – [Company Name].zip (no password)
Financial Offer – [Company Name].zip (password protected)
The password for the financial file will be requested by AICA after the technical evaluation phase.
Sending the financial zip file without a password will lead to disqualifying the bidder.

No physical or email submissions will be accepted.

Supplier Requirements

Valid Commercial Registration Certificate
Proof of VAT Registration
Last 3 years of Financial Statements
Annex D: Confirmation of Payment Terms (30 working days – bank transfer)
Annex E: Confirmation of Non-Blacklist / Non-Prohibited Party Status
Annex G: Compliance with AICA Policies (Code of Conduct, PSEA, Safeguarding, Anti-Fraud, Conflict of Interest)
Incomplete submissions or missing annexes will result in disqualification.

Evaluation Criteria

Technical Evaluation: 40% (product compliance, quality, delivery capacity)
Financial Evaluation: 60% (competitiveness and value for money)
Only technically qualified bidders will have their financial offers opened.

Evaluation Reference Documents

To ensure transparency and equal opportunity for all bidders, AICA has attached the following evaluation reference sheets as part of this ITB package:

Essential Evaluation Sheet: outlining the mandatory eligibility and compliance requirements that must be met to qualify for evaluation.

Technical Evaluation Capability Scoring Sheet – Lot 1 (Winter Jackets): detailing the criteria and weight distribution for technical scoring (40%).

Technical Evaluation Capability Scoring Sheet – Lot 2 (Carpets): outlining the same evaluation approach for suppliers applying under Lot 2.

These documents are provided for reference only, to help bidders understand how their offers will be assessed in terms of compliance, quality, capacity, and responsiveness.