Administrative Officer

- Responsible for all secretarial and administrative issues - To act as the focal point for external communication and correspondence and ensure timely dispatching and follow-up of calls/letters/faxes/e-mail - To keep files of all projects and staff ensuring all necessary documents are on file and monitored including: projects proposals, reports, budgets, contracts, codes of conduct, job descriptions, attendance sheets, holiday and sick leave requests, disciplinary documents and appraisals - To be responsible for the filing and organization of all ALEF contracts and archives (employment, commercial, maintenance, rental) - To follow up on office supplies, equipments and maintenance - To follow up on travel arrangements - Follow up on the needs of project officers with coordination with the Executive Director. - Any other duties relating to the nature of the job as directed by the Line Manager.