Field Coordinator - Ideas Box Project

PROJECT DESCRIPTION:

The Ideas Box is a project implemented by Amel Association in partnership with Bibliothèques Sans Frontières (BSF), funded by Agence Française de Développement (AFD).

The Ideas Box is a mobile “pop up” multimedia center and learning hub that provides educational and cultural resources to communities in need, including refugees and displaced persons in camps around the globe, and underserved communities in developed countries.

The Ideas Box will be deployed in Haret Hreik, Chiyah, Kamed el Loz, Al Ain, Khiam, and Saida as a support tool for the ongoing projects and activities as a first step, and with the long-term objective of creating tailor made and innovative activities.

ASSIGNMENT

The Field Coordinator will work under the supervision of the Project Coordinator, in close collaboration with the Education department and other relevant colleagues from support and other sectors. The Field Coordinator will have regular field visits to the project sites in the Bekaa, Beirut and the South.

TASKS

Responsibility #1: Internal Coordination

• Participate in Amel’s weekly team meetings: share relevant updates, identify linkages with other projects/sectors, and contribute actively to the internal coordination;
• Participate in the regular meetings with the Education Department: contribute to the design of the program’s strategy, putting action points as per the prioritization plan;
• Monitor contextual updates and engage in relevant coordination/information-sharing meetings as required to inform Amel’s Education Programs’ strategy;
• Participate in other required internal meetings.

Responsibility #2: Collaboration, Networking

• Engage all relevant stakeholders in the projects and develop the local network following the project objectives: liaise with local communities, partners, Amel’s relevant staff to guarantee the smooth operation of the projects in the different areas of intervention;
• Support the focal points in developing and maintaining positive relations with the communities and other local actors;
• Support the focal points in involving and informing communities and community leaders about the project and activities;
• Monitor and report the security situation and risks in the areas where the project is implemented.
• Ensure smooth coordination between the focal points and the relevant partners in the assigned locations.

Responsibility #3: Projects Implementation

• Ensure that the implementation of project activities is in line with relevant outputs and outcomes in the different project sites;
• Support and oversee the projects teams with regular field visits: develop a coordination process at the field level to ensure efficiency, smooth collaboration, pleasant and constructive working relationships;
• Provide technical guidance and supervise logistic aspects in the daily implementation of activities following safety measures and health protocols;
• Assist in the procurement planning, purchasing of goods and services, and the organization, planning and documentation of the delivery of goods and services to the participants;
• Share constantly the updates related to the project implementation with the project coordinator and contribute to design working plans (procurement plan, contingency plan, M&E plan, etc.).

Responsibility #4: Quality Standards

• Ensure that recognized international best practices, Amel’s policies as well as other methodologies used in the Education Program are applied in the support provided to the children, the caregivers and the community members;
• Ensure that the field teams have a clear understanding of the different referral pathways as well as the different services provided by Amel and other stakeholders in the area;
• Assess performance, identify the gaps and the needs of capacity building with the field teams to ensure best practices: coordinate with the project coordinator and the education coordinator to bridge the gaps and respond to the training needs;
• Ensure accountability to affected populations. Collaborate closely with the Education Department in the creation and the monitoring of tools related to community mobilization and participation. Through satisfaction tools, obtain feedback from local communities, key stakeholders and staff in order to improve access to quality services.

Responsibility #5: Monitoring & Evaluation / Reporting

• Ensure that the field teams have a clear understanding of the M&E plans (indicators, timeline, etc.);
• Create with the project coordinator and other staff from the Education Department as well as the field teams a system with clear division of tasks among the project teams to ensure efficient collection of data and information at the field level;
• Provide further information/clarification to the project coordinator, the M&E and other staff members to better inform the data analysis;
• Write regular reports on the implementation of project activities for both internal and external use. Document all projects’ updates, actions plans and suggestions by email to record the projects’ progress;
• Ensure all project working documents are submitted on time (Work plans, Report, data collection …)  and that data is collected on a weekly, monthly and quarterly basis as per the M&E plan;
• Ensure clear plans in place for evaluating the projects’ results in relation to the outcomes and that lessons learnt are shared and capitalized on;
• Ensure that all needed reports and documents (activity sheets – timesheets – photos – etc.) are uploaded in a timely manner by the focal points;
• Share relevant suggestions to improve M&E methodologies throughout the project duration.

The Ideas Box Field Coordinator may support in additional tasks and carry other responsibilities which are not mentioned above, depending on the needs of the education program.

Requirements, Skills and Qualifications:

• bachelor degree in education, management administration or a relevant field
• A minimum of 3-years working experience in the Humanitarian Sector, preferably in the Education or Protection Sectors
• Good knowledge of core principles of Children Rights, Do No Harm, as well as Education in Emergencies minimum standards
• Strong communication skills and ability to work in collaboration with multiple stakeholders and staff members
• Fluent in English and Arabic (oral and written)
• Driving license and preferably own a car
• Experience in data gathering and analyses (Microsoft Office)
• Sharing of key humanitarian values with cross-cultural sensitivity
• Strong documentation, research and report-writing skill
• Experience in community sensitization/ mobilization
• Excellent computer skills

Working Hours:

The Field Coordinator will work 5 days a week with an average of 40 weekly working hours.

Work Locations:

Regular field visits to six locations: Haret Hreik, Chiyah, Kamed el Loz, Al Ain, Khiam and Saida