General Office & Administration Manager

Amel organization, in partnership with Samu Social International, is setting up a structure of mobile assistance in Beirut and its region, reaching out to children and young “in situation of street” and with high vulnerability. The operational partnership between Amel and SSI is key to the project. This first phase is of 8 months. General objective of the project: improved inclusion of refugees and asylum seekers with vulnerabilities in Lebanon from their arrival up to a permanent solution is found, in terms of humanitarian, specialized and legal assistance.   JOB PURPOSE: The Accountant is responsible for working within the Finance Department, assisting in day to day activities, setting and maintaining reports and file. The Accountant position will be based in Beirut.   REPORTING LINES: Post holder reports directly to the Country Representative   KEY RESPONSIBILITIES:        Ensure pre-accounting of expenditures in Lebanon • Ensure the management, processing and classification of invoices and other accounting documents for expenses incurred by the SSI. Preparing payments • Receive spending listings and invoices for expenses incurred by AMEL. Ensure the eligibility of the latter. • Prepare accounting records to be entered: accounting codes, analytics, projects. • Pre-register the expenses incurred locally by the SSI and supplement, in analytical coding, the expenses incurred by AMEL in accordance with the SSI procedures. • Carry out a monthly cash inventory and carry out the weekly monitoring / control of the service funds (EMA) • Perform monthly closing: cash inventories, analytical reconciliation, bank reconciliations Participate in budget management • Provide the accounting information necessary for the budgetary follow-up of the mission in Lebanon (general budget of the SSI, budgets by projects, specific budgetary follow-ups) and the preparation of financial reports due to third parties (donors) • Provide the accounting information needed to prepare the SSI budget for Lebanon • Participate in the preparation of financial audits requested by donors • Define, implement and evolve the local accounting system, architecture and tools according to the needs of the association Manage purchases, service providers and suppliers • Carry out purchases in accordance with SSI procedures and donor procedures • Manage applications for expense authorization • Participate in the management of suppliers with the partner association • Carry out calls for tenders and competitive tender, in liaison with the country representative Manage payroll and HR management formalities • Manage, in conjunction with AMEL, the pay variables in particular, leave, leave tracking table • Prepare and establish, in conjunction with the technical coordinator and then the EMA coordinator, the monthly schedules of the teams. If necessary, organize replacements with AMEL • Preparing the drawing up of employment contracts and the administrative and legal formalities relating thereto • Prepare the administrative / legal elements related to redundancies and resignations Manage vehicle logistics, inventory and maintenance of premises • Participate in inventory management (children's clothing, food) and perform a weekly check, as well as random spot checks • Manage the maintenance of premises: maintenance, various repairs, tax obligations (property tax); To ensure the good behavior of the premises • Participate in fleet management: monitoring and control of fuel consumption; Control of mileage, incident, revision / drainage records; Manage, supervise and control repairs. • Keeping abreast of developments in accounting standards and updating the Handbook of Administrative and Accounting Procedures Participate in the general activities of the structure • Participation in various internal meetings and, on request, meetings with other bodies • Contributions to the improvement of tools, and operating procedures • Contribution to other activities, according to emergencies and priorities • Participate, where appropriate, in the training and support of partner structures in terms of accounting and administrative management