Distribution Coordinator

Duties and responsibilities

• Arrange, organize and attend distributions and provide with post distribution reports
• Organize and arrange distributions according to SOPs defined by WFP
• To distribute commodities to eligible beneficiaries strictly following verification process and methodology and standards defined by WFP
• Foresee crowd control, verification of beneficiary and receipt of entitled commodities by the beneficiary in exact amount as entitled in methodology
• To collect all data needed for reporting after distributions
• Ensure that all commodities entrusted to the distribution points are properly accounted for
• Commodities must carefully be counted during off-loading
• At the distribution points, commodities must be stacked in an organized manner, by commodity type to facilitate easy distribution
• Take active role in supervising the distribution to ensure the equal access of all beneficiaries
• At the food distribution points, commodities must be properly stacked
• Ensure that the food distribution point is properly organized and secured with ropes and crowd control measures put in place to ensure smooth distribution and flow of beneficiaries
• Responsible to ensure that all necessary distribution equipment’s are available at the distributions point, including forms, ropes, banners, etc
• Supervise loading the remaining food commodities after distributions and manage the return process to the warehouse
• Update the PM on the daily distribution
• Maintain proper completion and safe return of all filled templates and beneficiary lists to the PM to ensure safe storage
• Ensure proper accounting of all quantities of commodities received and distributed at each distribution point
• Support in the post-distribution monitoring that will assess whether assistance was received, the way this assistance was provided, and whether the distribution held any potential risks of concerns
• Participate in the preparation of distribution plans to ensure the timely delivery of the required commodities

Project Support

• To support with surveying of beneficiaries and others when needed
• To support with data analysis and reporting when called upon
• To process data and information from field – in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness of all distribution data
• To support mass information awareness campaign to inform beneficiaries on distribution related information
• To support in preparation of the monthly/weekly work plan schedules
• To prepare all other report upon request by the project coordinator
• Provide with suggestions on improvement of the work process if needed

Filing

• To ensure that up-to-date files, beneficiary lists are maintained, both electronically and in paper form
• To perform accurate filing of all processed documents, monthly consolidated filing of key project documents in the office
• Perform any other duty that may be assigned from time to time
• Technical expertise, skills and knowledge

Desirable:

• Strong communication skills: oral, written and presentation skills
• Extremely flexible, and have the ability to cope with stressful situations