Procurement & Logistics Officer

Main Duties & Responsibilities:

• Ensure all procurements are compliant with Anera and project policies. 
• Issue requests for proposals on behalf of the Lebanon team.
• Assist Grants and Operations department to prepare and finalize tenders, bidding documents, technical specifications, contracts, schedules of completion, and evaluation reports. 
• Work directly with local, regional or international vendors, service providers, and subcontractors to obtain quotations and/or initiate procurements of requested commodities, works, and services. 
• Liaise with vendors and subcontractors and serve as their point of contact throughout the procurement process: arrange bidder meetings, compile clarification questions from bidders.
• Conduct in a timely manner to procurement requests as approved by grant activities. 
• Make efforts where possible to streamline the procurement process through establishing appropriate agreements with vendors. 
• Draft contracts and purchase orders, issue it to vendors and follow up as necessary to ensure compliance to terms and conditions. 
• Maintain the project's commodity management tracking system for grantees and subcontractors
• Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file including memorandums of negotiation for all procurements.
• Maintain detailed notes to document all procurements processes and evaluations. 
• Responds in a timely manner to procurement requests and provide procurement status reports when requested. 
• Perform spot checks visits to vendors and partners. Perform any other tasks requested by the Grants and Operations Manager