Administrative Coordinator

Main Responsibilities:

• Support in AIF’s financial
  management; identify short and long-term goals for resource allocation and diversity to meet strategic priorities; plan, develop, analyze and manage multi-year operating and budgets; oversee financial activities, including financial management, accounts receivable/payable, procurement, reporting, analysis, and policy compliance.
•  Responsible for financial reportingand support in narrative reporting
• Create timelines, workflows, and follow up on proposals
• Assist in developing project texts and. documents
• Coordinate preparation of annual report
• Support team in human resources, including hiring, orientation, performance planning and compensation, staff development and relations.
• Implement office policies, organize office operations and procedures
• Supervise office expenditures and provide reports to accounting
• Ensure cash and bank reconciliations
• Coordinate with director and BoD all payments related to banks, transfer orders, releases of payments
• Oversee petty cash and payments for daily use of goods and services made by Operations Coordinator
• Prepare and correspond all documents and data needed to fiscal and legal declarations and processes
• Follow-up on AIF legal matters
• Contribute to collection and practice-related input to programming content, general reports and communication.

Qualifications 

• 3-5 years’ practical
  experience in project management, administration, grant management, and/or
  financial management in the arts and culture field;
• Excellent command of verbal
  and written Arabic and English. Working knowledge of French
• Experience as a team leader
  and/or lead coordinator
• Ability to work
  independently and within a team; contributing positively to team culture
• Excellent communication and
  mediation skills
• Proficiency in Microsoft
  Office: Word and Excel.