Administrative Assistant

Position Summary:

Under the supervision of the Project Manager, the Administrative Assistant undertakes various administrative and clerical duties including but not limited to: photocopying, faxing, mail distribution and filing in order to support the Management team

Main Functions and Responsibilities:

• Organizes all office work concerning the MEPI project (filing, writing memos, processing payments, filling forms, etc.) and keeps track of various needs (stationary, repairs, purchase requisitions, etc.)
• Performs various administrative support duties (e.g. travel and lodging reservations)
• Manages the projects’ general mail
• Manages the calendar and activities schedule of the project
• Assists the Project Manager in drafting and processing reports
• Assists the Project Manager and Project Researcher in compiling research material when needed
• Organizes own work, sets priorities and meets critical deadlines
• Performs other duties as required for the effective operation of the project

Minimum Required Qualifications and Experience:

• Ability to manage multiple tasks and achieve deadlines under pressure

• B.A., preferably in the social sciences, business, computer sciences, or other field relevant to the position
• Proven experience with office related tasks
• Good computer skills and proficiency in word processing (English and Arabic typing skills)
• Ability to compose correspondence independently or based brief instructions
• Ability to collaborate with other staff members
• Ability to work with persons with different cultural backgrounds
• Maintaining confidentiality