Finance Assistant

General objectives and tasks:

1-Ensure the capitalization of all the records of the grants in progress:

• Collect and record all the supporting documents necessary for sound reporting and monitoring of grants (invoices, receipts, bank statements, payroll, contracts, etc.).
• Follow up on outstanding documentation with the team on the field.
• Identify and allocate the accounting data related to covered grants.
• Include tagging data on the designated accounting system with the coverage amount (excluding/including tax & VAT), currency, budget line.
• Maintain a database of financial elements for each grant (General ledger database extract, spending plans, and general financial budget follow up reports).
• Receive and facilitate donors’ auditing missions.
• Perform timely classification and filing for all relevant documentation.
• Request the payments to suppliers.
• Request the payments from donors.
• Ensure availability of funds.
• Perform monthly reconciliation of accounts.
• Maintain Journal Entry / Cash books.

2-Ensure the validity of documents and their compliance with the financial regulations and procedures:

• Analyze completed and planned activities of the budget as well as making projections with the aim of preventing possible cash flow gaps and under/overspending of the planned budget.
• Check that the bank operations and transactions recorded on the system match with the hard copies and bank statements.
• Update the financial progress chart of the projects based on the indicators set by the donors.
• Compile and report all relevant data in the form of specific reports required by each donor/partner.

3-Ensure sound reporting of financial data according to the requirements and the calendar of donors:

• Prepare and have all records and data ready for a general spot check or an audit.
• Communicate financial progress reports to the project coordinators/managers in a sound and timely manner.
• Act as a focal point for assistance and awareness on compliance and grants’ regulations to the general implementing team.
• Communicate with donors on unclear regulations and reports with the intent to regulate the matter.

Position requirements:

Skill set and competencies:

• Assimilation of reports drafting techniques.
• Respect of deadlines.
• Listening skills.
• Good communication.
• Patience.
• Flexibility with availability.
• Presistence.
• Rigor.

Working Schedule: Monday till Friday from 09:00 am till 05:00 pm.

Contract Type: CDD 1 year(Renewable).