Financial Reporting Officer

General Objectives & Tasks:

1- Ensure the capitalization of all the records of the projects in progress:

• Collect and record all the supporting documents necessary for reporting and monitoring the actual projects (invoices, receipts, time cards …), in coordination with the project coordinators.
• Create a database of financial monitoring elements of the projects, including the scales, comparatives to the real, schedules …
• Receive and attend the missions of auditing.
• Capitalize and classify all the project reports and their supporting documents.

2- Assure the validity of documents and their compliance with the financial rules:

• Analyze what is already planned and realized, make budget projections to prevent possible gaps and propose solutions.
• Check that the bank operations and transactions recorded in the system correspond to the reports sent (reconciliation).
• Update the progress chart of the projects based on the indicators requested by the donors.
• Compile this data in the form required by each donor.

3- Ensure the components and transmission of the financial reports according to the calendar and requirements of the donors:

• Prepare transfer requests for programs and / or centers.
• Ensure the highlighting of accounting transactions related to projects (amount (excluding tax & VAT), currency, budget line)
• Prepare all necessary documents in case of inspection or audit.
• Transmit reports on time, to the project coordinators.
• Verify the correct transactions transmitted to the accounting system.
• Answer all the questions, internal or external, related to the reports and the financial follow-up of the projects.
• Ensure the availability of funds.

Position Requirements:

Skill set and competencies:

• Knowledge of audit principles
• Assimilation of reports drafting techniques
• Respect of deadlines
• Aptitude for synthesis
• Listening skills
• Good communication
• Patience
• Rigor
• Perseverance

Working schedule: Monday till Friday from 9 am till 5 pm