Financial Reporting Officer (Finance Department)

General Tasks

1. Ensure the capitalization of all the records of the grants in progress:

• Ensure accurate capitalization of all records related to grants in progress.
• Collect and record all supporting documents necessary for effective reporting and monitoring of grants, including invoices, receipts, bank statements, payroll records, and contracts.
• Guide and lead the finance assistant in following up on outstanding documentation with field teams.
• Identify and allocate accounting data related to covered grants.
• Maintain a comprehensive database of financial elements for each grant, including general ledger extracts, transaction lists, spending plans, and financial budget follow-up reports.
• Perform timely classification and filing of all relevant documentation.
• Ensure the availability of funds for ongoing projects.

2. Payment processing and ensuring the validity of documents and their compliance with the financial regulations and procedures:

• Conduct monthly reconciliations to ensure records align with bank statements and that the General Ledger (GL) matches the transaction list.
• Support the Senior Finance Officer in facilitating donor auditing missions.
• Request project payments in accordance with SOPs and organizational procedures.
• Process and release staff salaries allocated to relevant grants.

3. Ensure sound reporting of financial data according to the requirements and the calendar of donors:

• Ensure compliance with donor-specific requirements and templates.
• In coordination with the Senior Finance Officer, communicate financial progress reports to project coordinators and managers in a timely and accurate manner.
• Identify and address irregularities or unclear regulations and reports.
• Compile and report all relevant data in accordance with donor and partner requirements.
• Update the financial progress chart of projects based on donor-set indicators.

  Skill set and competencies

• Proficiency in financial report drafting techniques
• Proven experience in financial management and reporting
• Strong understanding of financial regulations and procedures
• Excellent organizational skills and strong attention to detail
• Proficiency in financial software and Microsoft Office Suite
• Strong communication and interpersonal skills
• Knowledge of donor compliance requirements and grant financial guidelines
• Experience in financial reconciliation (bank, GL, transaction matching)
• Strong analytical skills and ability to detect discrepancies or irregularities
• Ability to manage multiple grants simultaneously under strict deadlines
• High level of integrity and respect for confidentiality
• Understanding of internal control and audit preparation processes
• Problem-solving and critical thinking abilities

Languages : Arabic & English are required, French is a plus.

Level of Education and Experience Needed 

Bachelor’s Degree or equivalent (Master’s degree is a plus), major Management, Finance, Accounting or any related field with 2 to 5 years of relevant experience in NGO field. 

Working conditions 

• Tools and Software used : MS Office (Especially MS Excel), accounting software (SAP is a plus)
• Workplace : Jisr El Bacha, Primarily Office based.
• Working Schedule : Monday Till Friday, from 9h am till 5pm
• Type of contract : 1 year contract (Renewable depending on performance).