HR Administrator

General objectives & tasks:

1- Assist the Personnel Unit Supervisor in his/her overall mission:

• Administer HR-related documentation.
• Organize, maintain and update personnel records.
• Ensure the signatures of concerned personnel on all HR-related documents.
• Register personnel data for new and existing staff on the human resources information system, i.e. application forms, employee change of status form, exit interview, social situation form, etc.
• Ensure the relevant HR database is up to date, accurate and complies with legislation.
• Create identification cards for all employees as well as new comers.
• Answer employees queries about HR-related issues.
• Prepare and amend employment contracts.
• Assist in the payroll process, when needed.
• Respect arcenciel’s policies and procedures and promote their importance.

2- Assist his/her direct supervisor in the National Social Security Fund (NSSF) matters:

• Collect the information and documents required.
• Record data on the corresponding documents.
• Partake in the verification of salaries process as well as their taxation which shall be presented to the NSSF and the Ministry of Finance.
• Register and enroll all employees legally in NSSF and Ministry of Finance through sending all the official documents to the concerned.
• Ensure arcenciel’s compliance with legislations.
• Follow-up on the process and status of registration.
• Record relevant data on the system.
• Coordinate and work closely with the NSSF Representative.

3- Assist his/her direct supervisor in handling the insurance of employees:

• Participate annually with the Insurance Supervisor in negotiating with different insurance companies in order to obtain the best possible corporate offer for staff medical insurance.
• Promote the importance of insurance enrollment for staff by explaining and clarifying the conditions of coverage and detecting the desired category of insurance.
• Follow up with the insurance company about the staff insurance cards.
• Collect details, information and documents, in case of accidents or sickness, in order to communicate it with the broker to cover the costs.
• Communicate with hospitals representatives when needed to facilitate the insured person’s needs.
• Report and keep track of all accidents and sicknesses.
• Respond to employees’ inquiries on their insurance conditions.

Position Requirements:

Skill set and competencies:

• Previous experience as HR Administrator.
• Understanding of the logic of various HRIS.
• Good understanding of the Lebanese Labor law and Social Security law.
• Understanding of insurance rules and regulations in Lebanon.
• Analytical skills and ability to generate reports.
• Strong organizational skills and ability to prioritize.
• Strong interpersonal and negotiation skills.
• Strong communication skills, both written and verbal.
• High level of confidentiality and respect of work secrecy.
• Flexible and committed.
• Initiative taker and willingness to learn personality.
• Enjoying working with people attitude.
• Tactful and diplomatic.
• Ability to work as part of a team and at the same time independently.
• Ability to work accurately, with attention to detail.

Working schedule: Monday till Friday from 9:00 am till 5:00 pm