Junior HR Assistant

General objectives and tasks:

1- Assist the personnel unit in different administrative tasks:

• Write and translate the emails to be sent to all arcenciel.
• Administer HR-related documentation.
• Organize, maintain and update personnel records.
• Ensure the signatures of concerned personnel on all HR-related documents.
• Fill NSSF work statements upon request.
• Request hospitalization approvals for the employees from the insurance.
• Send monthly projects pay slips and timesheets to the finance department.
• Coordinate with the active listening unit on the social aids and the social distributions.
• Send the fiches objectives and technical plans for the new comers with the assistance of the supervisor and follow up on all needed signatures.
• Coordinate with the supervisor regarding the logistics of the trainings.
• Issue arcenciel’s card for the new comers.

2-Assist the recruitment unit in the different stages of the recruitment process:

• Acquire and gather resumes from different sources.
• Reply to all applicants’ emails within 24 hours.
• Screen received resume and shortlist the potential candidates who meet the requirements.
• Conduct phone interviews.
• Contact selected candidates to organize and schedule interview meetings.
• Assist the team in the first interview and in the selection phase.
• Assist in writing and forwarding rejection letters to the disqualified candidates.
• Assist in performing reference and background checks for potential employees.
• Develop a pool of qualified candidates and record the applications in the database in advance of need.
• Attend career fairs for recruiting and company recognition.
• Analyze the need of recruitment in terms of interns, volunteers and employees.
• Maintain proper documentation, filing and archiving to the recruitment files and folders.
• Follow up on the signatures of the required documents in a timely manner.
• Perform other projects as assigned.

Position requirements:

Skill set and competencies:

• Basic understanding of the logic of various HRIS.
• Understanding of the recruitment process and different stages.
• Good understanding of the Lebanese Labor law and Social Security law and practices.
• Previous experience in recruitment and administration is a plus.
• Excellent computer skills; Microsoft Office, Outlook, Excel, and HRMS as a plus.
• Skills in database management and record keeping.
• Effective oral and written communication skills in English and or French.
• Excellent interpersonal and organizational skills.
• Ability to work independently as well as part of a team.
• Able to work under pressure with attention to detail.
• Possess high level of confidentiality and respect of work secrecy.
• Initiative taker and willingness to learn.

Working Schedule: Monday till Friday from 9:00 am till 5:00 pm.

Contract type: 1 year (Renewable).