Procurement Officer

General Objectives & Tasks: 

1- Collect, process and facilitate the activities of the purchasing department to better serve the association in its needs:

• Receive purchase orders and report them to the Logistics Director.
• Create a file relating to each order.
• Prepare quotation requests and send them to suppliers after getting the required validations.
• Receive offers, analyze them and transmit the most reliable to the initial buyer concerned.
• Validate the chosen offer with the buyer.
• Make the final order with the selected supplier based on the best revised offer.
• Issue payment orders relating to each order or purchase and send them to the accounting department after having them signed by the manager in charge.
• Sort, classify and archive all documents clearly and efficiently.
• Enter data relating to tender and purchase operations on the software used.
• Follow up on files and follow up with the internal or external contacts concerned.
• Assist the team volunteers in their work if the need arises.

2- Follow up on the preventive and corrective maintenance of arcenciel’s fleet vehicles, in respect to the adopted procedure:

• Track and maintain the vehicle-user database.
• Monitor and report the vehicles' mileage and their preventive maintenance deadlines.
• Find and help choose arcenciel’s approved repair garages in all regions of presence.
• Follow up on the corrective maintenance invoices of the repair garages.

Position Requirements:

Professional Competencies: 

• Mastery of procurement techniques.
• Knowledge in fleet management.
• Familiarity with vendors’ relations.
• Ability to track, report and analyze

Personal Competencies:  

• Analytical skills.
• Ability to synthesize.
• Good negotiator.
• Meticulousness.
• Patience.

Working schedule: Monday till Friday from 9:00 am till 5:00 pm.

Contract Type: 1 year (renewable).