Receptionist - Taanayel

General Objectives & Tasks: 

1. Welcoming visitors:

• Greet and welcome the center visitors with a smile.
• Guide, inform, and answer visitors about their inquiries.
• Receive and deliver messages according to permanent or ad hoc instructions.
• Contribute to the brand image of the center/arcenciel.

2. Manage the telephone and the mail from/to the center:

• Receive all calls of the center and transfer them to the appropriate people.
• Receive and send the mail from/to the center by recording each person’s reference on the tracking booklet.
• Making appointments through the phone when necessary.

3. Handle administrative requests and contribute to the proper functionality of the Parc Immobilier unit:

• Maintain agendas and schedules.
• Participate in the organization of volunteers’ trips.
• Assist the Center Manager in maintaining proper vehicles schedules on the center level in coordination with the head of units.
• Monitor the center’s office equipment and supplies.
• Write, enter and format documents on instruction
• Handle administrative tasks requested from the direct supervisor.
• Operate SAP data entry and related follow ups (registering invoices and data entry).

Position Requirements:

Professional Competencies:

• Knowledge of professional ethics.
• Professional communications skills.

Personal Competencies:

• Careful listening.
• Good communication.
• Stress management.
• Respectful.
• Respect for professional secrecy.
• Organizational capacity.

Working Schedule: Monday till Friday, from 8 Am till 4 Pm.

Contract Type: 1 Year (renewable based on performance).