Grants Administrator

Grants Administrator

Beirut, Beirut Governorate, LebanonFull time

OVERVIEWAPPLICATION

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Description

OUR COMPANY:

ARK Group is a stabilisation and development company committed to empowering local communities and beneficiaries in conflict, post-conflict, and fragile areas through the provision of evidence-based programmatic interventions, policy recommendations, research and capacity-building. Working with and through local communities, we seek to understand and then mitigate the negative effects of conflict and instability, enhancing social cohesion and resilience whist promoting human security, development and economic opportunity with a focus on the following UN Sustainable Development Goals – Peace, Justice and Strong Institutions, Reduced Inequalities, Gender Equality and Partnerships for the Goals.

ARK’s approach combines mixed-methods research with strong, consistent engagement with local communities and stakeholders to bridge the gap between the aspirations of local communities and the priorities of governmental and multilateral actors, thus informing the design and implementation of relevant interventions. Utilising innovative quantitative and qualitative methodologies to generate data, we deliver, monitor, evaluate and learn from our programming.

ARK believes in enabling local communities to realise their aspirations and potential through the participatory design of projects and programmes that address the drivers and causes of conflict and instability. We are responsive and accountable to the communities we work in because so many of our staff and partners are from those communities.

We value inclusive, academically-rigorous, ethically-driven research and participatory design. We are innovators and incubators, finding and nurturing solutions in cooperation with our partners, whilst seeking to bridge the gap between our donors and the communities they wish to support. To the traditional project management disciplines of Economy, Effectiveness Efficiency and Equity, we add Empathy.

With over twenty nationalities in the company, we embrace diversity, nurture opportunity and leverage the youthful enthusiasm of our staff, whilst drawing on the experience and expertise of our more senior staff. We believe in hard work, delivering results that everyone can be proud of, and caring for each other. Our staff are our biggest asset and their welfare is our first priority.

PURPOSE OF POSITION:

ARK Group is recruiting a Grants Administrator based in Beirut to support the Enhancing Public Accountability and Trust In Lebanon (EPATL) small grants program funded by the US Government. The objective of the EPATL program is to support the role of civil society to engage citizens in influencing change that results in or contributes to greater efficiency, responsiveness and/or accountability. This is to be achieved in part through grants implementation and capacity building for CSOs and NGOs in Lebanon to implement advocacy projects.

KEY RESPONSIBILITIES:

The Grants Administrator will, under the supervision of the Project Manager, support implementation of the EPATL small grants program. This will include the following responsibilities:

Support with review of grant proposals.

Lead on Organisational Capacity Assessments to evaluate grantee financial and administrative systems.

Draft grant agreements and agreement modifications as required.

Capacity building of grantees, including providing training in areas needed, including but not limited US Government compliance rules and regulations.

Lead on grantee budgets and cash projections, liaising closely with grantees and the Finance Department on spend forecasts.

Lead on internal review and clearance of monthly financial reporting, ensuring timely and accurate payments are made to grantees.

Submission of grantee draw-down requests on the ARK Payment Request system.

Conduct periodic site visits and/or audits of grantees to ensure grant implementation is compliant.

Support the Project Manager with performance monitoring of the grantees and raise issues affecting project compliance and/or progress.

Maintain accurate and up to date grantee files (electronic), readily available for internal and external audits and review.

Maintain an up to date grants tracker, ensuring regular internal distribution and visibility for all stakeholders.

Support with any project training logistics, including but not limited to, organising venues, entering into supplier agreements and serving as main point of contact with SMEs/Consultants.

Support with any other administrative and procurement needs of the project, including purchase of equipment required by project personnel and setting up supplier/consultant Payment Requests.

Support with contracting of SMEs/consultants as required by project.

Contribute to project reporting and M&E as needed.

Requirements

Minimum of a Bachelors in Social Science or a related field

At least three years of experience working on small grants programmes, ideally in the field of advocacy.

Previous work on donor-funded projects and knowledge of reporting requirements. Knowledge of US Government sub-recipient compliance is required.

Background in finance is an asset.

Experience working with civil society in Lebanon and knowledge of the civil society space in Lebanon.

Must be a self-starter with a demonstrated aptitude for creativity and adaptability in challenging environments.

Arabic and English fluency required. French is an asset.

Digital literacy; Ability to work remotely.

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the centre of its development and stabilisation work and is thus committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related-personnel are expected to share this commitment, and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.

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ARK Group does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.