Media Assistant

Key Responsibilities

Administrative & Coordination Support

• Provide administrative support to the Media and Communications team.
• Coordinate schedules, meetings, and field media activities in collaboration with program teams.
• Support logistical arrangements for media coverage, events, and campaigns.

Documentation & Data Management

• Organize and maintain media files, including photos, videos, consent forms, and publications.
• Ensure proper filing and archiving of media materials in line with organizational procedures.
• Maintain updated databases of media content and communication outputs.

Content Support

• Assist in drafting, formatting, and editing basic media content such as captions, briefs, and activity summaries.
• Support the preparation of reports, presentations, and visibility materials.
• Ensure content accuracy and consistency with CVC Charity branding and communication guidelines.

Safeguarding & Compliance

• Ensure all media materials comply with Safeguarding, Child Protection, PSEA, and Data Protection policies.
• Verify that informed consent is obtained before collecting or publishing any media content involving beneficiaries.
• Maintain confidentiality of sensitive information at all times.

Coordination & Communication

• Liaise with internal departments to collect information and updates for communication purposes.
• Support coordination with photographers, designers, or external media service providers as required.

Reporting

• Support the preparation of periodic media activity reports.
• Assist during audits, donor reviews, and assessments related to visibility and communication

Skills

• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize efficiently.
• Good understanding of photo/video production processes and basic terminology.
• Strong attention to detail and organizational abilities.
• Ability to review visual materials for quality and branding compliance.
• Proficiency in Microsoft Office and basic familiarity with media editing tools (advantage).
• Ability to work under pressure and meet tight deadlines.

 Core Competencies

• Teamwork and collaboration
• Time management
• Professional communication
• Problem-solving and initiative
• Accountability and confidentiality