Office Secretary / HR Administrator

Essential Duties and Responsibilities

• Answer and Redirect Phone Calls when Appropriate
• Handle and prioritize all outgoing or incoming correspondence (email, letters, packages etc.)
• Communicating verbally and in writing to answer inquiries and provide information
• Provide necessary support to the General Director with complete secretarial and administrative services
• Maintain Director’s agenda and assist in planning appointments, board meetings, conferences etc.
• Manage and maintain General Director’s schedules
• Managing office space and property and dealing with personnel administration
• Prepare and maintain all HR document and records: recruitment, interviews, hires, transfers, promotions and terminations etc.
• Ensures that all HR files are updated and maintained regularly, including personal History form, resumes, certificates, copy of ID, leave requests etc.
• Maintain Personnel files; confidential information and documents
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Any other duty assigned by the General Director

Qualifications

• Proven experience working as Secretary or similar administrative role
• Fluent in English, French, and Arabic
• Proficient in IT and Computer Skills (MS Office, Excel, etc.)
• Notable time management and organizational skills
• Ability to work under pressure, as individual and in a team
• Ability to work across sociocultural and religious contexts
• Strong communication and interpersonal skills
• Integrity and confidentiality
• Working Hours: 8:00 am to 15:00 pm