Procurement & Logistics Officer

Main tasks and responsibilities:

• Process purchasing transactions for equipment, materials, supplies, capital goods, and services, in accordance with internal procedures and donor rules and regulations, and within authorized purchasing limits.
• Solicit, evaluate, and award (or recommend) supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions; maintain positive relationships with suppliers.
• Prepare and maintain accurate records, reports, and price lists related to procurement activities.
• Assist in the development of specifications for goods and services to be purchased.
• Monitor and administer contract performance, including delivery, receipt, warranty compliance, damage claims, and insurance matters.
• Ensure compliance with applicable laws, regulations, internal policies, and best practices.
• Maintain up-to-date stock records for the Jounieh office and warehouse, with timely and accurate reporting.
• Oversee the fleet at the Jounieh office, including supervision of drivers, vehicle checks, incident reporting, and scheduling regular maintenance.
• Ensure proper filing and archiving of all procurement documentation.
• Maintain accurate and timely inventory records for all AVSI assets at the Jounieh office.
• Submit payment requests to the Accounting Department, ensuring all supporting documentation is complete.
• Create new vendor profiles in the system following thorough verification of required documentation.
• Conduct supplier vetting and participate in regular supplier performance evaluations and feedback processes.
• Monitor the functioning and maintenance needs of offices and guesthouses, ensuring timely follow-up