Finance Assistant- Furn El-Chebbak

JOB SUMMARY: The Finance Officer Assistant receives his/her tasks from the finance officer and reports directly to him and is responsible for providing supports to the Finance department in financial tasks such as data entry, processing transactions. Responsibilities: - Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment. - Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment. - Defaces all supporting documents with “PAID” stamp. - Reviews the supporting documents to ensure that all are complete and filed accordingly. - Maintains the finance filing system electronically and hard copies. - Assist in the preparation of periodic operational reports for partners - Control and monitor the operations and project expenditures and cash flows; prepare the variance analysis report. - Prepare quarterly spending plans for operations and projects - Ensures that all financial documents are photocopied monthly. -Daily follow up with the accountants in the branches. Office management: Receives and compiles monthly approved time sheets of staff and sends for Finance officer’s review and onwards submission. Performs other duties as assigned A- Minimum Qualifications: 1. Competencies/personal Attributes: ● Ability to work independently with little supervision ● Ability to work well under pressure and deadline ● Integrity and details focused ● Ability to multitask and work within deadlines ● Good analytical skill ● Ability to work as part of a team  2. Technical Skills: ● Proficiency in use of Microsoft applications, including Excel, Word ● Good skill at using financial software applications ● Skilled in maintaining documentation ● Good written and oral communication skills ● Good knowledge of accounting practice, policies and procedures.  3. Experience: ● 1 years’ experience in accounting, finance management. B- Desired Qualifications: ● Previous work experience with an l/NGO C-  Job Contribution/Impact: 1. Problem Solving: The incumbent is expected to deal with day to day work issues independently. Seeks guidance from the Finance officer when dealing with unusual situations.  2. Financial Impact: Failing to submit accurate and timely financial reports will have negative impact on the financial aspect, the incumbent is accountable for the quality and accuracy of data imputed into the financial system.  3. Information Management: The incumbent is expected to keep information, records, data and files in safe place and share the information only with the authorized level.   4.Continuous improvement: The incumbent is expected to introduce improvement to the work process and help others using the improved process.   5. Relationship Management: The incumbent expected to enhance relationships with all staff in the office. and ready to provide information requested by the Management.