Finance Coordinator

General Responsibilities :
● Provide cover to the Head of Finance as and when appropriate
● Any other relevant duties as required.
● Work in compliance with ’s equal opportunities policy.
● Undertake and apply learning from appropriate training and development programs.
● Undertake any other duties appropriate to the post as may be required.
● Understand and uphold the standards outlined in ’s Safeguarding Framework, acting with due
care and attention to safeguard the wellbeing of anyone that comes into contact with ’s work and
reporting concerns if they do arise.
● Ensure that line reports understand and follow ’s safeguarding framework, escalating concerns
reported appropriately to program senior managers.

Accounting & Compliance:
● Review and consolidate the base cashbooks within the Lebanon program on a monthly basis,
ensuring that each cashbook is posted in the Quickbook Finance system and reconciled on a
monthly basis.
● Ensure that all staff salary payments are made in accordance with the up to date nominal roll
provided on a monthly basis and that payments records are in line with audit requirements.
● Manage cash flow for all locations ensuring that funds are requested and received in a timely
manner to meet payment obligations
● Oversee the month-end closure of accounts process, including the production of supporting
schedules and reconciliations, posting of monthly journal entries (accruals, prepayments,
depreciation etc) and other financial information.
● Manage the monthly balance sheet reconciliation, and ensure that any issues are flagged and
followed up in a timely manner, and liaise with the HQ finance team to ensure any postings required
from HQ are processed as necessary
● Ensure that all books of accounts are up to date and that supporting documentation for all
financial transactions are kept in systematic order and in safe and secure conditions.
● Take the lead for internal, donor, and statutory audits and ensure that the program is compliant
with donor regulations, including establishing and managing an internal audit function within the
program.
● Ensure timely payment of expenses, and ensure relevant paperwork is collected and filed
appropriately.
● Manage any requests for payment
● In coordination with the logistics department, perform a monthly asset reconciliation ensuring that
all assets purchased within the month are appropriately recorded within the asset register.

Financial Management:
● Assist and support the Head of Finance, and other program staff in ensuring that field
expenditures remain within approved plans and budgets.
● Support project staff and the Head of Finance with grant management where appropriate and
help to ensure correct allocation of expenditures according to donor contractual obligations and
policies and procedures.
● Ensure staff with finance responsibilities understand and implement ’s financial policies,
procedures and processes in the program and develop the appropriate level of skills relevant
to their roles.
● Develop a financial handbook for the Lebanon program which details all finance-related tasks,
policies, procedures, and guidelines
● Under the direction of the Head of Finance and the in-country Senior Management Team (SMT),
assist with the preparation of the annual business plans, annual budget, and individual donor
proposal budgets.
● Promote the effective and efficient working of all budgetary, accounting, reporting, and internal
control systems as directed by the Head of Support Services and in line with policies and best
practice.

Programme Development & Reporting:
● Take part in the development of new programs as assigned by the Head of Finance; lead the
budgeting process and ensure budget proposals are in-line with ’s minimum requirements and
donors' regulations.
● Prepare and update monthly grant spending reports (Budget vs. Actuals, BvAs) of assigned
programs, including administrative/operational projections; work with operations team to ensure
program projections are updated; together with the relevant operations and logistics managers and staff members, review BvAs and projections, to ensure program implementation is on time, target and budget
● Lead the consolidation of the monthly cash-flow projections
● Consolidate and prepare financial reports including budget projections of assigned projects.