Procurement Officer ( Pending Funding )

Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon, through seven community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community.

Basmeh & Zeitooneh has a zero-tolerance policy for sexual exploitation, abuse, child abuse, fraud, bribery, and corrupt activities.

Basmeh & Zeitooneh (B&Z) is committed to maintaining the security, confidentiality, and privacy of your personal information.

Basmeh & Zeitooneh is committed to safeguarding the well-being of children and upholding the Convention on the Rights of the Child, Basmeh & Zeitooneh maintains a zero-tolerance policy on child abuse.

Job Purpose: The Procurement Officer is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and provides logistical support to B&Z centers & programs.

Major Activities: 

• Handing all procurement of Basmeh & Zeitooneh centers and programs, contacting suppliers, gathering quotations, and purchasing items.
• Implement and maintain procurement procedures for all projects and keep records for auditing purposes
• Keep accurate records of payment and delivery of goods and services
• Ensure that no procurements are carried out without Financial approval
• Handling the filing of all documents in a proper manner for any reference required
• Field visits for suppliers checking and monitoring contractor performance, recommending contract modifications when necessary.
• Following up with suppliers on all deadlines
• Making sure suppliers are abiding by the agreements signed with B&Z
• Ensure that the purchasing chain is appropriate and cost-effective, based on budget, markets, infrastructure, nature of the B&Z programs, and need for timely delivery.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Coordinate with various units and ensure that the requests presented adhere to B&Z’s policies & procedures.
• Working in –line with the donor’s compliance and accountability measures.
• Working with respect to B.Z logistics and procurement policies.
• Applying the code of conduct signed
• The filing system
• Reporting system
• Following up closely with staff reporting to this position.
• On request, perform any other additional duties assigned by the Logistics & Procurement Coordinator to allow the organization to function optimally

• Making sure suppliers are abiding by the agreements signed with B&Z

People Management: Coordinate with various departments and ensure that the requests presented adhere to B&Z’s policies & procedures.

Miscellaneous: Upon request, perform any other additional duties assigned by the Logistics & Procurement Coordinator in order to allow the organization to function optimally

Key Performance Indicators:

• Working in –line with the donor’s compliance and accountability measures.
• Working with respect to B&Z logistics and procurement policies.
• Applying the code of conduct signed
• The filing system
• Reporting system
• Following up closely with staff reporting to this position.

Education & Experience: 

• Bachelor's Degree in a related field
• Minimum of 2 years of relevant experience in a similar position

Competencies:

Functional: 

• Substantial knowledge of standard logistics procedures and practices
• Knowledge of inventory computer systems

Behavioral:

• Communication and representative skills.
• Ability to multitask and deal with stressful situations.
• Ability to adapt within the working environment.
• Ability to work in a team setting