Project Coordinator - Emergency Response

Key Responsibilities

• Selection of HHs based on the selection criteria
• Creation of a clear schedule for the daily workers and volunteers and distribution of food baskets, hygiene kits, and cash handouts.
• Ensuring safe distribution through the workers and volunteers
• Clear assessment and data collection on HHs
• Identification of distribution sites and modalities in coordination with the emergency operations manager.
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project in a timely and efficient manner;
• Execute the project according to the project plan with direct coordination with the project team;
• Develop forms and records to document project activities as per the donor’s requirement;
• Set-up files to ensure that all project information is appropriately documented and secured;
• Monitor the progress of the project and adjust as necessary to ensure the successful completion of the project with clear justifications where needed.
• Establish a communication schedule to update stakeholders including project staff in the organization on the progress of the project;
• Review the quality of the work completed with the project support team on a regular basis to ensure that it meets the project standards;
• Ensure the project implementation follows all donor’s/partners procedures and regulations (procurement, financial, etc…);
• Capture learning and document the work of successful stories, to ensure that the projects’ inputs are producing positive results;
• Write reports on the project for management and for donors;
• Work closely with the financial officer to prepare financial reports and supporting documentation for donors as outlined in funding agreements;
• Ensure that the project deliverables are on time, within budget and at the required level of quality;
• Coordinate with program managers, grants manager, finance officer, logistics officer, and M&E officer
• Reporting directly to emergency operations manager on a weekly and monthly basis.
• Creating risk assessments and flagging any possible challenges and delays with clear mitigation plans and responses to changing context.
• Follow the day to day operations
• Visit operations in the field

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Skills and Competence:

• Minimum of two years of experiences in emergency responses;
• University degree in Business Administration or related fields;
• Highly skilled in report writing in both languages (Arabic and English);
• Excellent oral and written communication skills in English and Arabic including demonstrable ability to work with external stakeholders and as part of a team;
• Knowledge and skills in computer usage including word, excel, PowerPoint, and social media;
• Good organizational skills;
• Effective member of the team and role model; demonstrates creativity in seeking better ways to do things and shares with the team, and promotes high standards.
• Takes responsibility for own work and delegated project/processes (including leadership);
• Anticipates problems and regularly provides solutions;
• Ability to work under pressure.