Beirut Art Center - Administrative Director

Major Responsibilities include:

• Work closely with the artistic directors and executive board to establish plans in order to achieve goals, implement policies, and continuously work to promote the Center.

• The financial and administrative management of the Center.

• The implementation of all activities and events at the Center in collaboration with the artistic directors.

• Joint leadership with the artistic directors of the staff in the development and implementation of short and long range plans, policies, and other activities.

• Collaborate with the board and the artistic directors to create and implement a fundraising plan that articulates focused strategies to meet short-term and long-term fundraising goals.

Experience required:

The ideal candidate has a leadership background in a mission-driven organization. He or she has successfully managed a cultural organization and contributed to its transformative growth. Backgrounds of interest include managers from private and public cultural organizations, as well as other non-profit institutions in similar fields.

Qualifications and Skill Sets:

• Excellent coordination and organization skills
• Able to tackle multiple tasks and manage priorities
• Able to work independently and within a team
• Able to develop efficient systems of organization and work flow as well as working within existing structures
• Fluent in Arabic and English (reading and writing)
• Computer literacy; excellent knowledge of Microsoft Office programs, working knowledge of Adobe Suite
• Experience in accounting, recordkeeping, and office management
• Preferred administrative experience in community and grassroots organization
• 2 years of work experience
• BA in art management or related subject preferred

Detailed Responsibilities Description:

Accounting and Finance

• Issuing and updating yearly, quarterly, and project based budgets, cash flows, and balance sheets
• Developing strategies for financial solutions and development
• Liaising with auditor for quarterly reports and payments
• Arranging for payments, transfers, and other bank procedures

Administrative and Office

• Managing and supervising staff and departments of the center
• Representing BAC in various official and governmental processes (ex. NSSF, Ministry of Finance, Ministry of Interior, etc..)
• Making necessary arrangements to keep all BAC legal and official documentation in order and up to date
• Arranging employee open calls, interviews, and selection processes
• Drafting employee agreements and paperwork
• Drafting and/or reviewing supplier/service contracts and agreements
• Overseeing and approving operations manager administrative tasks and agreements
• Arranging space rentals and agreements

Projects and Exhibitions

• Contribute to the development of new projects and initiatives with the artistic directors and BAC staff
• Manage and maintain current projects
• Evaluating project methodologies and proposing new strategies

• Preparing budgets and project cash flows
• Arranging and preparing artist agreements, loans, and condition reports
• Researching and providing suppliers, and presenting multiple options and comparative pricing
• Collaborating with BAC staff in preparing shows regarding installation schedules
• Assisting in the de-installation and installation of exhibitions and projects
• Arranging shipping and logistical tasks
• Overseeing deliveries and packing and unpacking of artworks and sensitive items
• Arranging and managing contracted workers
• Overseeing all construction, electrical and technical installation work to insure that it is done properly and efficiently without any misuse or mishandling.

Fundraising

• Researching grant and funding possibilities
• Drafting proposals, texts, and budgets for grant applications
• Seeking new partnerships, sponsorships, and collaborations
• Keeping schedules and time management for upcoming deadlines
• Reporting on project progress for funding agencies
• Communicating latest activity to donors

Communication

• Preparing newsletters and announcements in coordination with BAC staff
• Overseeing social media activity and posts

Board Liaison

• Relaying financial and budgetary updates and report
• Communicating main BAC updates and news
• Preparing annual reports