Operations Manager

Responsibilities:
Administrative and Office
 Managing the day to day running of BAC
 Staffing, training, and supervising any required administrative or operations positions
 Arranging schedules, staff meetings, and staff vacations
 Arranging employee open calls, interviews, and selection processes
 Drafting employee agreements and paperwork
 Representing BAC in various official and governmental processes (ex. NSSF, Ministry of
Finance, Ministry of Interior, etc.)
 Making necessary arrangements to keep all BAC legal, financial, and official
documentation in order and up to date
 Filing grant contracts and keep track of deadlines and documents related to follow up
and reporting
 Managing day to day office needs (ordering necessary supplies, general upkeep,
internet, and telephone maintenance, etc…)
 Updating and maintaining supplier files and contracts
 Drafting and/or reviewing supplier/service contracts and agreements
 Managing space rentals and agreements
 Working closely with the director in producing the annual reports
Accounting and Finance
 Organising and Issuing payment orders for all payments with weekly follow up with
director
 Inputting expenses and incomes into digital accounting system
 Balancing cash expenses with director
 Updating project budgets with director
 Working closely with director and board on drafting and finalizing the annual budget
 Maintain, follow up and regularly communicate status of annual budget to director
 Coordinating with auditor and director for quarterly declarations
 Keeping clear and accessible quarterly, yearly, and project-based budgets, cash flows
and balance sheets - full accounting records

Storage and Inventory
 Responsible for annual Maintaining and updating catalogued inventories of materials,
equipment, and resources.
 Implementing a material and resource check out system to ensure proper inventory
and accountability.