Operations Manager

Responsibilities:

Administrative and Office

• Managing the day to day running of BAC
• Staffing, training, and supervising any required administrative or operations positions
• Arranging schedules, staff meetings, and staff vacations
• Arranging employee open calls, interviews, and selection processes
• Drafting employee agreements and paperwork
• Representing BAC in various official and governmental processes (ex. NSSF, Ministry of Finance, Ministry of Interior, etc.)
• Making necessary arrangements to keep all BAC legal, financial, and official documentation in order and up to date
• Filing grant contracts and keep track of deadlines and documents related to follow up and reporting
• Managing day to day office needs (ordering necessary supplies, general upkeep, internet, and telephone maintenance, etc…)
• Updating and maintaining supplier files and contracts
• Drafting and/or reviewing supplier/service contracts and agreements
• Managing space rentals and agreements
• Working closely with the director in producing the annual reports

Accounting and Finance

• Organising and Issuing payment orders for all payments with weekly follow up with director
• Inputting expenses and incomes into digital accounting system
• Balancing cash expenses with director
• Updating project budgets with director
• Working closely with director and board on drafting and finalizing the annual budget
• Maintain, follow up and regularly communicate status of annual budget to director
• Coordinating with auditor and director for quarterly declarations
• Keeping clear and accessible quarterly, yearly, and project-based budgets, cash flows and balance sheets - full accounting records

Storage and Inventory

• Responsible for annual Maintaining and updating catalogued inventories of materials, equipment, and resources.
• Implementing a material and resource check out system to ensure proper inventory and accountability.