Research Center Coordinator

Detailed Tasks of the Research Center Coordinator

Administrative:

• Calls for regular meetings of directors/teams
• Takes minutes of meetings
• Follows up on institutionalization matters (e.g. retreats, supports the consultant working on endowment, etc.)
• Human resources management: Recruitment, processing and renewal of all contracts. Management of holidays/vacations schedule.
• Space management: Makes sure the Lab space remains clean and ordered, functional, and reports/follows on all repairs. Addresses challenges in spatial allocation for staff 
• Equipment management
• Placing orders: equipment (small/large), catering, etc.
• Data filing: organization and management of Lab files and digital resources (e.g., minutes, reports, images, presentations) 
• Communication: Follows-up on BUL email account, channels and follows-up on requests
• Organization of Lab events (with coordinators)

Accounting:

• Financial management of all grants: keeps track of all spending and keeps PIs updated
• Filing reimbursements, payment vouchers and processing other financial requests
• Follows up with AUB units on various administrative and financial matters

Grant management and reporting:

• Drafts grant reports with PIs and coordinators. 
• Follows-up with OGC and Comptroller’s on grant amendments and other items.

Team building:

• Organizes regular meetings, gatherings, etc. 
• Contributes to creating a pleasant and smooth working environment at the Lab.