RFQ - Provision of UPS batteries for Beirut-IX

1. Purpose

As part of its power infrastructure, Berytech has installed in 2016 two MGE Galaxy 5500 UPS (120KVA each), configured in Hot/Standby mode. Each UPS has external 3 x 36 YUASA SWL2500 batteries to provide 2 hours 30 minutes of backup time at 50kVA Load.

The purpose of this RFQ is to replace the two sets of 3 x 36 batteries by two sets of 2 x 36 batteries

1. Specifications

Specifications of the needed batteries to be supplied

• Quantity: 2 x (2 x 36) = 144 batteries
• Nominal voltage: 12V.
• Power rating to 1.65V at 20⁰C: > 475W/10mn (W/Cell) or Power rating to 1.65V at 25⁰C:
• >490W/10mn (W/Cell).
• Capacity: 90 to 95 Ah 20-Hr rate capacity to 10.5V at 20˚C.
• Use in floating operation.
• Good recovery after deep discharge: final voltage of 10.02V/bloc for discharge current of 0.26C.
• VRLA: Valve regulated lead acid battery.
• Gas recombination at more than 99%.
• Absorbed Glass Mate AGM technology.
• Low pressure safety relief valves.
• Service design life: EUROBAT classification: 10 to 12 years.
• Manufacturer classification at 20⁰C ambient temperature: up to 10 years.
• Container in ABS UL94-V0.
• Wide operating temperature range (charge : -15°C to +50°C – Discharge: -15°C to +60°C)
• Lead-tin calcium plates with high output.
• Low auto-discharge: Self discharge is not to be more than 3% per month at 20⁰C.
• long storage life: not to be less than 12 months at 0°C to +25°C.
• Excellent performance with fast discharge: Power rating to 1.6V at 20⁰C: >750W/3mn (W/Cell)
• Maximum discharge current: 500A during 1mn – 1000A during 1sec or more.
• The manufacturing date shall be factory engraved on the battery case.
• The batteries will be installed inside the existing battery cabinet. Dimensions per bloc to be (LxWxH) in mm: 305x168x225 max.
• The bidder should demonstrate his ability to set-up MGE Galaxy 5500 UPS with the new battery parameters
• The bidder must have a battery tester with its manual and demonstrate that he is able to test the batteries when they are connected to the UPS.
• The bidder should dismantle the old batteries from the related UPS, install the new ones inside the battery cabinet.
• UPS customization for adapting the float and end voltage to the batteries requirements and calibration of the various UPS autonometer shall be performed by the successful bidder as part of this tender and under his full responsibility.
• The bidder shall propose a buy-back clause for the existing 216 batteries
• The bidder shall provide the warranty period for the batteries
• The new batteries should be delivered and installed within 2 months from the date of signature of the contract
• The batteries should be delivered and installed in the following location:

Mar Roukoz – Dekweneh

Saint-Joseph University campus

Berytech Technology and Health building

• A site visit for interested bidders will be scheduled on Thursday April 4th 2024.

2. TERMS OF PAYMENT

Bidder should detail the payment terms of its offer

3. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

1. Instructions for Proposal Preparation

The selection committee will evaluate the Offerors based upon their written technical and cost proposals. Each section will be evaluated according to the criteria for evaluations in Section V. Offerors are expected to examine the specifications and all instructions in the RFQ. Failure to do so is at the Offeror’s risk. Offerors must provide the following:

1. Organization Overview
2. Legal Corporate Documents
3. Quotation
   
   Quotation

The proposed quotation will have sufficient detail to allow evaluation of elements of costs proposed. quotations should be submitted in the currency in which your organization is located and will be paid; please label your quotation with the name of the currency. Berytech reserves the right to request any additional information to support detailed cost and price.

1. CRITERIA FOR EVALUATION

Berytech will evaluate quotations based on a best-value determination; Offerors should submit their most competitive price quotation. Quotations will be evaluated using the following criteria:

• Cost of product including all needed accessories – 50 points
• Cost of Labor – 5 points
• Buy-back clause for the existing batteries – 5 points
• Delivery service – 5 points
• Delivery time including installation – 15 points
• Adherence to specifications – 5 points
• Payment terms – 5 points
• Reliability – 5 points
• Warranty period – 5 Points                 

The evaluation committee will review the quotation based upon the criteria listed above.  The cost proposals will be reviewed to ensure they are complete and free of computational errors. The committee will also assess the reasonableness of costs and the cost-effectiveness of the budget and will determine whether the costs reflect a clear understanding of the requirements. A contract/Purchase Order will be offered to the responsible Offeror whose proposal follows the RFQ instructions and is judged to be the most advantageous to Berytech.